Administrative Coordinator II — Billing, Proposals & Admin

Raba Kistner, Inc.; Houston (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Raba Kistner, Inc. in Houston, TX seeks an Administrative Coordinator II to handle business administration and secretarial duties for the Consultants team. You will support billing, AR collections, and prepare geotechnical and CoMET proposals and reports in RKCI format.

The role requires strong MS Office skills, a minimum 3 years in a fast-paced environment, and excellent organizational abilities. On-site position with typical office hours.

Qualifications

• High School Diploma or GED required.
• Minimum of three (3) years of business and secretarial experience in a professional, fast-paced environment.

Responsibilities

• Assist management with billing and collection of accounts receivable.
• Provide administrative support for department managers and employees.
• Typing/word processing geotechnical (Geotech) & CoMET proposals, reports, and other correspondences in RKCI format.
• Assist with managing human resource policies and interfacing with RK offices.
• Copying/collating/binding reports and answering the telephone when receptionist is unavailable.
• Maintain and organize proposal/project files, logs, and reports.
• Manage project invoicing and purchasing orders for vendors.
• Ensure accuracy of client prebills and maintain billing level at 35%.

Skills

Attention to detail

Microsoft Office proficiency

Typing 60 wpm

Strong math skills

Team player

Education

High School Diploma or GED

Post high school business courses

Tools

Microsoft Office Suite

Job description

Raba Kistner, Inc. in Houston, TX seeks an Administrative Coordinator II to handle business administration and secretarial duties for the Consultants team. You will support billing, AR collections, and prepare geotechnical and CoMET proposals and reports in RKCI format.

The role requires strong MS Office skills, a minimum 3 years in a fast-paced environment, and excellent organizational abilities. On-site position with typical office hours.