Strategic Administrative Coordinator

Louisville Metro Government; Kentucky; On-site; USD 28,000 - 40,000; Full time

Job summary

Louisville Metro Government is seeking an Administrative Assistant to provide support to the assigned department. This role works independently with limited supervision and participates in meetings to report on activities.

Responsibilities include preparing forms, handling correspondence, maintaining records, and coordinating office functions. Candidates should have strong clerical skills, attention to detail, and the ability to manage multiple tasks in a public sector environment.

Qualifications

• Completion of a one-year business college program.
• Three years of clerical or secretarial experience.
• Equivalency: an equivalent combination of education, training, and experience may be substituted.

Responsibilities

• Prepares lists, records information on forms, completes, and processes standard forms, documents, and reports and corrects mistakes.
• Answers phone calls, provides information, takes messages, and routes calls.
• Composes and mails routine correspondence.
• Enters, codes, stores, edits, and retrieves database records and files.
• Files documents, and maintains departmental manuals, records, and files.
• Coordinates departmental office functions and clerical activities according to established procedures.
• Takes notes at meetings, prepares minutes, and represents supervisor at routine meetings
• Compiles data; calculates numbers and totals; and prepares complicated reports on department operations or activities assigned by manager.
• Types routine memorandums, reports letters, forms, and other documents.
• Assists in organizing clerical operations for routine program activities, develops standard forms and form letters, performs simple research, and completes other minor administrative projects.
• Performs related work as assigned.

Education

One-year business college program

Job description

Louisville Metro Government is seeking an Administrative Assistant to provide support to the assigned department. This role works independently with limited supervision and participates in meetings to report on activities.

Responsibilities include preparing forms, handling correspondence, maintaining records, and coordinating office functions. Candidates should have strong clerical skills, attention to detail, and the ability to manage multiple tasks in a public sector environment.