Public Housing Programs & Compliance Coordinator

Louisville Metro Housing Authority; Louisville (KY); On-site; USD 32,000 - 38,000; Full time

Job summary

Louisville Metro Housing Authority is seeking a Senior Administrative Assistant to provide advanced administrative, operational, and program support to the Public Housing teams in Louisville, KY. The role ensures efficient office coordination, supports HUD compliance, and serves as a liaison with residents and external partners.

Key duties include calendar management, document preparation, file maintenance, and collaboration with managers, vendors, and staff to complete eligibility and lease-up

Qualifications

• Requires a 2-year degree and strong administrative skills.
• Experience with HUD compliance and housing programs is a plus.
• Excellent organizational and communication abilities.

Responsibilities

• Manage calendars, meetings, and logistics for departmental leadership.
• Prepare correspondence, reports, and meeting minutes for Public Housing operations.
• Maintain filing systems for contracts, tenant files, and compliance records.
• Assist HUD reports, monthly board reports, and data verification requests.
• Track annual recertifications, admissions, transfers, and maintenance work orders.
• Coordinate with property managers, housing specialists, maintenance supervisors, and vendors to complete actions.
• Monitor workflows to meet deadlines across programs.
• Support public notices and resident updates.
• Process purchase orders, invoices, and payments per policy.
• Aid budget monitoring, grant tracking, and expense reconciliation.
• Coordinate vendor communications related to housing operations.
• Respond to inquiries about housing policies and procedures.
• Support compliance reviews and audits by organizing documents.

Education

2 Year Degree

Job description

Louisville Metro Housing Authority is seeking a Senior Administrative Assistant to provide advanced administrative, operational, and program support to the Public Housing teams in Louisville, KY. The role ensures efficient office coordination, supports HUD compliance, and serves as a liaison with residents and external partners.

Key duties include calendar management, document preparation, file maintenance, and collaboration with managers, vendors, and staff to complete eligibility and lease-up