Administrative Operations Specialist

Louisville Metro Government; Louisville (KY); On-site; USD 32,000 - 52,000; Full time

Job summary

Louisville Metro Government is seeking an administrative support professional to assist an assigned department. This role operates with limited supervision, handling clerical duties and maintaining accurate records and communications.

The position requires a one-year business college program and at least three years of clerical or secretarial experience. You will contribute to routine program activities, prepare reports, and participate in meetings as needed.

Qualifications

• Completion of a one-year business college program.
• Three years of clerical or secretarial experience is required.
• Equivalency: an equivalent combination of education, training and experience may be substituted.

Responsibilities

• Provides administrative support to assigned department.
• Answers phone calls, provides information, takes messages and routes calls.
• Composes and mails routine correspondence.
• Enters, codes, stores, edits and retrieves database records and files.
• Files documents and maintains departmental manuals and records.
• Coordinates departmental office functions and clerical activities.
• Takes notes at meetings and prepares minutes.
• Compiles data and prepares complex departmental reports.

Skills

Phone etiquette

Minutes taking

Data entry

Record keeping

Correspondence

Organizational skills

Education

One-year business college program

Job description

Louisville Metro Government is seeking an administrative support professional to assist an assigned department. This role operates with limited supervision, handling clerical duties and maintaining accurate records and communications.

The position requires a one-year business college program and at least three years of clerical or secretarial experience. You will contribute to routine program activities, prepare reports, and participate in meetings as needed.