Strategic Administrative Assistant for Busy Teams

G&J Pepsi-Cola Bottlers, Inc.; Columbus (OH); On-site; USD 38,000 - 48,000; Full time

Job summary

G&J Pepsi-Cola Bottlers, Inc. seeks an experienced administrative professional to provide confidential support to assigned managers and teams. You will help the company achieve its goals by managing calendars, correspondence, travel, and meetings with discretion and efficiency.

Responsibilities include preparing reports and documents, handling mail and communications, scheduling spaces, and maintaining confidentiality of sensitive information. Strong MS Office skills are essential.

Qualifications

• 3-5 years of administrative support experience in a sales/operations/production/distribution environment.
• Proficiency in Microsoft Office Suite, including Access.
• Ability to read, write, and communicate effectively; meet deadlines under pressure.

Responsibilities

• Provides general administrative support to assigned individuals and work groups (copying, faxing, mailing, filing, telephone and email support, calendar administration, expense reports, preparing presentations, attending meetings, taking minutes, travel arrangements).
• Communicates with customers, suppliers, and management regarding requests for information and issues.
• Collects, sorts, distributes and prepares mail, messages or courier deliveries.
• Prepares memos, presentations, reports and other documents per standards.
• Maintains designated reports and processes time-off requests.
• Manages visits, meeting logistics and participant tracking.
• Keeps financial, customer and supplier information confidential.

Skills

Communication

Multitasking

Detail oriented

Deadline driven

Problem solving

Adaptability

Independent work

Education

High School Diploma or GED

Associates degree in business management or related field

Tools

Microsoft Office Suite

Access

Job description

G&J Pepsi-Cola Bottlers, Inc. seeks an experienced administrative professional to provide confidential support to assigned managers and teams. You will help the company achieve its goals by managing calendars, correspondence, travel, and meetings with discretion and efficiency.

Responsibilities include preparing reports and documents, handling mail and communications, scheduling spaces, and maintaining confidentiality of sensitive information. Strong MS Office skills are essential.