Senior Administrative Leader, Medical Education Operations

Downstate; New York (NY); On-site; USD 90,000 - 140,000; Full time

Job summary

SUNY Downstate Health Sciences University invites applications for a Senior Staff Associate/Administrator in the Office of Medical Education. The role provides executive-level administrative and operational leadership, shaping budgets, personnel processes, and program initiatives across affiliated instructional sites.

The incumbent advises leadership, coordinates complex administrative activities, and collaborates with stakeholders to enhance efficiency, accountability, and continuous

Responsibilities

• Oversee and coordinate complex administrative and operational activities, ensuring compliance and efficient use of resources.
• Advise leadership on operational priorities and implementation of institutional initiatives.
• Coordinate budgeting, forecasting, and financial reporting for operating and personnel budgets.
• Oversee purchasing, procurement, travel, contracts, and expenditure tracking per policies.
• Coordinate personnel administration, recruitment, onboarding, and HR-related processes.
• Provide direction to administrative staff, including workload planning and staff development.
• Plan and evaluate programs and projects; monitor progress and drive improvements.
• Maintain administrative procedures, records, reports, and internal controls.
• Collaborate with stakeholders to resolve operational issues and support priorities.
• Prepare analyses and materials for leadership decision-making and committee representation.
• Perform related duties as assigned.
• Partner with Chairs and leadership teams to coordinate administrative support for medical education programs across sites.
• Serve as primary administrative liaison among department chair, leadership team, and academic sites to enable coordination of medical education activities.
• Coordinate faculty teaching assignments, compensation documentation, and related personnel transactions.
• Support faculty development programs and educational initiatives to strengthen undergraduate medical education.
• Coordinate with Graduate Medical Education on activities intersecting with undergraduate education.
• Maintain infrastructure supporting undergraduate medical education including websites, resources, and supplies.

Job description

SUNY Downstate Health Sciences University invites applications for a Senior Staff Associate/Administrator in the Office of Medical Education. The role provides executive-level administrative and operational leadership, shaping budgets, personnel processes, and program initiatives across affiliated instructional sites.

The incumbent advises leadership, coordinates complex administrative activities, and collaborates with stakeholders to enhance efficiency, accountability, and continuous