Strategic Admin Lead for Research Director

The University of Chicago; Chicago (IL); On-site; USD 60,000 - 90,000; Full time

Job summary

The University of Chicago invites applications for a Senior Administrative Assistant to support the Director and the Duchossois Family Institute (DFI) research community. You will manage the Director's calendar, handle communications, and provide confidential administrative support for grants and manuscripts in collaboration with laboratory teams.

Based in a dynamic academic setting, the role requires discretion, organization, and a proactive approach to coordinating meetings, events, and daily

Qualifications

• 7+ years of experience in an administrative discipline.
• Bachelor's degree strongly preferred; higher education or research environment experience is a plus.
• Experience supporting faculty, grants, manuscripts, and travel coordination is desirable.

Responsibilities

• Coordinate scientific meetings and speaker visits.
• Plan departmental events and oversee daily office operations.
• Manage vendor relationships, reimbursements, and travel arrangements.
• Support grant applications and manuscript preparation in collaboration with lab teams.

Skills

7+ years of experience in admin role

Calendar management

Communication skills

Education

Bachelor's degree (strongly preferred)

Tools

Microsoft Office

Job description

The University of Chicago invites applications for a Senior Administrative Assistant to support the Director and the Duchossois Family Institute (DFI) research community. You will manage the Director's calendar, handle communications, and provide confidential administrative support for grants and manuscripts in collaboration with laboratory teams.

Based in a dynamic academic setting, the role requires discretion, organization, and a proactive approach to coordinating meetings, events, and daily