Strategic Operations & Programs Coordinator

The University of Chicago; Chicago (IL); Hybrid; USD 59,000 - 76,000; Full time

Benefits offered by this job

Hybrid work schedule

Benefits package

Job summary

The University of Chicago's Development Innovation Lab seeks an Administrative/Office Support role to provide specialized business support for office operations, visa activities, events, and records management. You will work autonomously within established procedures to ensure smooth, professional day-to-day operations across the department.

This role collaborates with SSD HR, manages calendars, coordinates vendors, and maintains departmental files.

Qualifications

• Education: vocational training or equivalent experience in admin support.
• Work Experience: 5-7 years in a related administrative role.
• Preferred: Bachelor's degree in a related field.
• Familiarity with AI to improve daily processes and tech adoption.

Responsibilities

• Draft visa applications and academic appointments requests and coordinate submissions.
• Support staff onboarding and offboarding processes.
• Maintain organized departmental files and records with templates and procedures.
• Oversee the recruitment lifecycle for student workers with SSD HR.
• Coordinate events from pre-event to day-of logistics, including catering.
• Manage website updates and DIL systems access for staff and guests.
• Provide administrative support to the leader and manage calendar priorities.

Skills

Communication

Organization

Event coordination

Attention to detail

Stakeholder management

Education

Vocational training or equivalent

Bachelor's degree in related field

Tools

Microsoft Windows Suite

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Asana

Slack

Google Suite

Job description

The University of Chicago's Development Innovation Lab seeks an Administrative/Office Support role to provide specialized business support for office operations, visa activities, events, and records management. You will work autonomously within established procedures to ensure smooth, professional day-to-day operations across the department.

This role collaborates with SSD HR, manages calendars, coordinates vendors, and maintains departmental files.