Strategic Admin Coordinator — Office of the President

Stone Alliance Group Career Page; New York (NY); On-site; USD 65,000 - 80,000; Full time

Job summary

Child Mind Institute in New York, NY, is seeking a Senior Administrative Coordinator for the Office of the President to provide high-level administrative support and coordinate executive operations. The role reports to the Director, Office of the President and manages calendars, travel, and meeting logistics in a fast-paced environment.

The position is full-time, on-site at our Midtown headquarters with a work schedule of 11:00 AM – 7:00 PM, Monday through Friday, supporting patient families and

Qualifications

• Bachelor's degree in related field.
• 2 years of office management or operations coordination experience.
• Proficiency with Microsoft Office and EMR systems.
• Experience with database reporting and dashboards.
• Strong organizational and communication skills.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Provide high-level administrative support to the President and Director.
• Coordinate meeting logistics and manage calendars.
• Arrange travel itineraries and related documentation.
• Process invoices, reimbursements, and expenses.
• Maintain daily operational flow of the Office of the President.
• Support patient families and ensure HIPAA compliance.
• Check-in patient appointments and process daily billing in EMR.
• Handle prescription requests and prior authorizations.

Skills

Calendar management

Communication skills

Time management

Attention to detail

Problem-solving

Independent work

Organizational skills

Professionalism

Education

Bachelor's degree

Tools

Microsoft Office Suite

EMR system

Workspace management

Dashboard reporting

Database management systems

Job description

Child Mind Institute in New York, NY, is seeking a Senior Administrative Coordinator for the Office of the President to provide high-level administrative support and coordinate executive operations. The role reports to the Director, Office of the President and manages calendars, travel, and meeting logistics in a fast-paced environment.

The position is full-time, on-site at our Midtown headquarters with a work schedule of 11:00 AM – 7:00 PM, Monday through Friday, supporting patient families and