Strategic Academic Programs Coordinator

Champlain College; Burlington (VT); On-site; USD 55,000 - 57,000; Full time

Benefits offered by this job

Health coverage

PTO & holidays

403(b) matching

Tuition benefits

Wellness programs

Disability & life insurance

Employee assistance program

Job summary

Champlain College seeks an Academic Administrative Specialist to provide comprehensive administrative support across academic departments. You will coordinate budgets, purchasing, invoicing, and reporting while liaising with faculty, students, and external partners.

The role emphasizes governance of curriculum processes, staff onboarding, and event support, contributing to Champlain's evolving campus model and student success initiatives.

Qualifications

• Bachelor's degree required; 3-4 years of related experience preferred in higher education.
• Excellent organizational, time management, and communication abilities with high attention to detail.
• Strong problem-solving and prioritization in a fast-paced environment.
• Proficiency with Microsoft Office, Google Suite, and HRIS systems (Oracle preferred).

Responsibilities

• Forecast, administer, and track divisional budgets and related grants; ensure alignment with forecasts.
• Review and reconcile purchasing card accounts and budget limits.
• Process invoices for vendors, faculty, and student reimbursements.
• Provide academic program support including registration, advising, and curriculum coordination.
• Coordinate faculty recruitment, onboarding, and adjunct appointment Letters.
• Prepare confidential student communications and manage attendance/grade processes.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Critical thinking

Education

Bachelor's degree

Tools

HRIS Oracle

Job description

Champlain College seeks an Academic Administrative Specialist to provide comprehensive administrative support across academic departments. You will coordinate budgets, purchasing, invoicing, and reporting while liaising with faculty, students, and external partners.

The role emphasizes governance of curriculum processes, staff onboarding, and event support, contributing to Champlain's evolving campus model and student success initiatives.