Strategic Academic Affairs Coordinator

Villanova University; Lower Merion Township (Montgomery County); On-site; USD 31,000 - 40,000; Full time

Benefits offered by this job

Holistic benefits package

Flexible work options

Tuition assistance

Job summary

Villanova University is seeking a highly organized Coordinator, Academic Affairs and Student Services to provide high-level administrative support to the Vice Dean for Academic Affairs and the Associate Dean for College and Student Services. The role spans academic affairs, student services, college operations, and admin management.

Key duties include coordinating major student processes, onboarding faculty/staff, managing handbooks, and supporting events and communications.

Qualifications

• Bachelor’s degree required.
• 5+ years of executive level administrative support.
• Experience in a higher education institution supporting leadership.
• Excellent written and verbal communication skills and attention to detail.
• Ability to handle a fast-paced environment and manage multiple projects.

Responsibilities

• Provides administrative support to the Vice Dean and Associate Dean, including minutes, calendars, travel, and expense reports.
• Supports events in the Dean’s administrative suite and provides onsite coverage as needed.
• Assists in student services such as Dean’s list, graduation events, and newsletters.
• Supports Academic Affairs functions, including faculty searches and onboarding.
• Updates college handbooks, recruitment staffing, and coordination of student/faculty lists.
• Collaborates with academic and administrative staff to improve processes.

Skills

Executive support

Communication skills

Confidentiality

Project coordination

Education

Bachelor’s degree

Tools

Microsoft Office

Word

Excel

PowerPoint

Zoom

Teams

Qualtrics

Job description

Villanova University is seeking a highly organized Coordinator, Academic Affairs and Student Services to provide high-level administrative support to the Vice Dean for Academic Affairs and the Associate Dean for College and Student Services. The role spans academic affairs, student services, college operations, and admin management.

Key duties include coordinating major student processes, onboarding faculty/staff, managing handbooks, and supporting events and communications.