Store Planning Coordinator

Hublot; United States; On-site; USD 55,000 - 85,000; Full time

Job summary

Hublot is seeking a Coordinator for Store Planning (Temporary Assignment) to support the Americas region, coordinating new openings, renovations, and repairs across the U.S., Canada, Mexico, and LATAM.

You will assist in managing timelines, budgets, and vendor coordination, ensuring adherence to HQ design directions and brand standards. Travel across markets will be required to support projects and supplier onboarding.

Qualifications

• Degree in Architecture, Engineering, or related field.
• 2–3 years’ experience in store planning, architecture, construction, or project coordination.
• Knowledge of shopfitting, construction, and materials.
• Proficiency in AutoCAD 2D/3D, Adobe Photoshop/InDesign, technical drawings, and MS Office.
• Travel required up to 30% across North America, Mexico and LATAM.

Responsibilities

• Support end‑to‑end store planning for new openings, renovations, renewals, and repairs across the Americas.
• Assist with timelines, layout coordination, and execution in line with HQ direction.
• Manage multiple projects with timely follow‑ups and task completion.
• Monitor timelines, budgets, and deliverables; escalate risks or delays as needed.
• Maintain documentation and ensure compliance with Hublot standards.
• Coordinate with HQ Store Planning and local teams; liaise with retailers, landlords, and external partners.
• Support procurement and delivery schedules for materials and fixtures; track cross‑border delivery requirements.
• Standardize store planning processes and build supplier networks across NA, Mexico, and LATAM.

Skills

Project coordination

Stakeholder communication

Time management

Organizational skills

Problem solving

French and/or Spanish a plus

Education

Architecture / Engineering degree

Tools

AutoCAD 2D/3D

Adobe Photoshop

Adobe InDesign

MS Office

Job description

The Coordinator, Store Planning (Temporary Assignment) supports the Americas Store Planning function in coordinating new openings, renovations, repairs, and other retail space projects across the region. This role provides operational, technical, and administrative support to ensure projects progress smoothly, align with Hublot’s brand standards, and meet timeline and budget expectations.

As the region’s project scope expands to include Mexico and LATAM, this temporary role will assist in managing cross‑market coordination, vendor communication, and project documentation, acting as a key support link between HQ Store Planning, local teams, and external partners.

KEY RESPONSIBILITIES

Store Planning & Project Coordination

• Support the end‑to‑end store planning process for new openings, renovations, renewals, and repairs across the Americas.
• Assist with project timelines, layout coordination, and execution activities in alignment with HQ design direction.
• Help manage multiple projects simultaneously, ensuring timely follow‑up and task completion.

Project Monitoring & Quality Support

• Track project status, timelines, budgets, and deliverables; **escalate** risks or delays as needed.
• Provide accurate updates and documentation during design and execution phases.
• Maintain working knowledge of local regulations and market‑specific requirements across the U.S., Canada, Mexico, and LATAM.
• Support quality control checks to ensure compliance with Hublot standards.

Stakeholder Communication & Coordination

• Serve as a support liaison between HQ Store Planning and local teams throughout the project lifecycle.
• Coordinate communication with Retail, Finance, and other departments to ensure alignment on priorities and timelines.
• Assist with interactions involving department stores, landlords, and external partners.
• Support vendor and contractor coordination, including scheduling, documentation, and follow‑up.
• Assist in identifying and onboarding new suppliers in Mexico and LATAM.
• Help track CAPEX and store‑related costs in partnership with Retail and Finance.
• Contribute to cost‑efficiency efforts through monitoring and documentation.

Procurement & Delivery Coordination

• Support procurement activities and delivery schedules for materials, fixtures, and project components.
• Coordinate logistics and cross‑border delivery requirements to ensure readiness for openings and renovations.
• Assist in the local adaptation and implementation of HQ‑specified design materials and fixtures.
• Coordinate with architects, contractors, and suppliers to ensure proper execution of design intent.
• Support documentation of technical developments, updates, and best practices.

Regional Process & Documentation Support

• Help standardize store planning processes and documentation across North America, Mexico, and LATAM.
• Contribute to building and organizing supplier and contractor networks in newly added markets.

QUALIFICATIONS

• Degree in Architecture, Engineering, or related field.
• 2–3 years’ experience in store planning, architecture, construction, or project coordination.
• Knowledge of shopfitting, construction, and materials.
• Proficiency in AutoCAD 2D/3D, Adobe Photoshop/InDesign, technical drawings, and MS Office.
• Strong organizational, analytical, and project coordination skills.
• Ability to manage communication across multiple stakeholders and time zones.
• Clear written and verbal communication skills.
• Strong sense of ownership, follow‑through, and accountability.
• Problem‑solving and troubleshooting abilities.
• French and/or Spanish language skills a plus.
• Travel required (up to 30%+) across Hublot Americas boutiques, including Mexico and LATAM.