Store Opening Project Lead

Dexian; Dublin (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Dexian leads the recruitment and onboarding of a multi-banner retailer.

The Lead Project Coordinator supports new store openings, coordinating fixture, equipment, and signage installations each quarter, and partnering with store leadership, Construction, IT, Finance, Fixture Purchasing, Store Planning, and other cross-functional teams to deliver operational support and maintain up-to-date documentation including timelines, procedures, manuals, and training materials.

Qualifications

• Retail store operations experience.
• Extensive coordination and project management experience, preferably in retail.
• Strong cross-functional collaboration and vendor management background.
• Demonstrated experience managing schedules and tracking project timelines to on-time completion.
• Strong advanced Microsoft Excel proficiency (formulas, pivot tables, data analysis).
• Proficiency in the broader Microsoft Office Suite (especially Word) and Smartsheet.
• Highly detail-oriented with the ability to work independently and manage competing priorities.

Responsibilities

• Develop and maintain project timelines and budgets, including project plans, stakeholder communications, and supporting documentation for operational procedures.
• Manage schedules and track project milestones to ensure on-time completion across multiple concurrent store openings.
• Support pre-opening preparations, including reviewing fixture plans, confirming fixture orders, and issuing plans to installers for scheduled installations.
• Coordinate requests for installer bids and analyze submittals for leadership review.
• Review site conditions and municipal delivery constraints, partnering with logistics vendors to ensure on-time delivery of fixtures, equipment, and signage.
• Manage vendor follow-up, oversee new store kit assembly (including print/copy center requests and packing), and code financial invoices.

Skills

Coordination

Project management

Cross-functional collaboration

Vendor management

Excel

Smartsheet

Attention to detail

Independent work

Tools

Smartsheet

Microsoft Word

Job description

Dexian leads the recruitment and onboarding of a multi-banner retailer.

The Lead Project Coordinator supports new store openings, coordinating fixture, equipment, and signage installations each quarter, and partnering with store leadership, Construction, IT, Finance, Fixture Purchasing, Store Planning, and other cross-functional teams to deliver operational support and maintain up-to-date documentation including timelines, procedures, manuals, and training materials.