STOCKPILE PROGRAM MANAGER

OFFICE OF EMERGENCY MANAGEMENT; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

New York City Emergency Management (NYCEM) seeks a Stockpile Program Manager to oversee the Emergency Supply Stockpile (ESS) program, ensuring deployment readiness across all hazards. The ESS comprises thousands of pallets of mass care supplies to support emergency sheltering and response operations.

The role guides logistics planning, program development, procurement, vendor coordination, and staff training.

Responsibilities

• Supporting the development, maintenance, and enhancement of the City’s emergency management logistics programs, including the Emergency Supply Stockpile
• Reviewing and enhancing the City’s robust all-hazards logistics plans and deployment/response strategies.
• Supporting the development of a strategic logistics vision, with practical solutions, to support emergency plans and response efforts
• Managing activities for the Emergency Supply Stockpile, including annual rotation, relinquishment, and procurement and purchasing
• Managing all aspects of assigned programs to include the planning suite and training needs
• Conducting interagency meetings and site visits/surveys with various partners
• Carrying out tasks such as; working with contracted vendors, tracking quotes, invoices, deliveries, and Bills of Lading
• Coordinating with internal and external partners on tasks such as; resource requests, site visits and facility upgrades
• Identifying, developing, scoping, and establishing contracts to support emergency planning and response
• Drafting scopes of work and contract documents
• Building partnerships with other emergency management professionals, especially in the areas of logistics planning.
• Working to train staff on logistics programs
• Using spreadsheets to track resource allocations and budgets
• Forecasting future needs and long-term improvements for budgeting

Job description

New York City Emergency Management (NYCEM) helps New Yorkers before, during, and after emergencies through preparedness, education, and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. We are staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise, including individuals assigned from other City agencies.

The Logistics division works to increase the City’s ability to support emergency operations with a sustained and well- coordinated supply chain of resources. It is comprised of the Humanitarian Logistics and the Supply Chain Logistics units, and works to ensure that the right personnel, equipment, supplies, and support are in the right place, at the right time, and in the right quantities, across all response and recovery operations.

Humanitarian Logistics provides logistics planning, coordination, and operational support for mass care; human services; health and medical; disabilities, access, and functional needs; and other public-facing operations. Humanitarian Logistics programs include the Emergency Supply Stockpile (ESS), Logistics Shelter Support Program (LSSP), and Commodity Distribution Points (CDP).

The Stockpile Program Manager is responsible for managing all activities to sustain, deploy, and advance the City’s Emergency Supply Stockpile (ESS) program. Consisting of approximately 5500 pallets of mass care supplies, the ESS is designed to support public facing programs such as emergency sheltering, in the event of a coastal storm or other disaster. Now deployable during incidents of all hazards and all scales, the ESS is one of the City’s most crucial assets.

EMERGENCY PREPAREDNESS SPECIAL - 94612

• Supporting the development, maintenance, and enhancement of the City’s emergency management logistics programs, including the Emergency Supply Stockpile
• Reviewing and enhancing the City’s robust all-hazards logistics plans and deployment/response strategies.
• Supporting the development of a strategic logistics vision, with practical solutions, to support emergency plans and response efforts
• Managing activities for the Emergency Supply Stockpile, including annual rotation, relinquishment, and procurement and purchasing
• Managing all aspects of assigned programs to include the planning suite and training needs
• Conducting interagency meetings and site visits/surveys with various partners
• Carrying out tasks such as; working with contracted vendors, tracking quotes, invoices, deliveries, and Bills of Lading
• Coordinating with internal and external partners on tasks such as; resource requests, site visits and facility upgrades
• Identifying, developing, scoping, and establishing contracts to support emergency planning and response
• Drafting scopes of work and contract documents
• Building partnerships with other emergency management professionals, especially in the areas of logistics planning.
• Working to train staff on logistics programs
• Using spreadsheets to track resource allocations and budgets
• Forecasting future needs and long-term improvements for budgeting