Stockpile Program Manager

Cityofnewyork; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

New York City Emergency Management (NYCEM) seeks a Stockpile Program Manager to sustain, deploy, and advance the City's Emergency Supply Stockpile (ESS) program. The role covers planning, coordination with partners, and procurement, ensuring the ESS supports mass care and response operations.

It includes budget tracking, training, and contract management for logistics programs. The position operates within the Logistics division and requires periodic EOC participation, with on-call shifts and

Qualifications

• Experience in logistics planning, coordination, and procurement.
• Ability to manage contracts, vendor relationships, and budgets.
• Experience training staff and performing data analysis to inform decisions.

Responsibilities

• Support development and enhancement of the City's emergency logistics programs.
• Manage the Emergency Supply Stockpile, including rotation and procurement.
• Coordinate with internal/external partners on resource requests and site visits.
• Draft scopes of work and contract documents for logistics projects.
• Track invoices, deliveries, and Bills of Lading; monitor budgets and spend.
• Provide staff training on logistics programs and procedures.

Skills

Logistics planning

Coordination

Contract management

Vendor coordination

Data analysis

Budgeting

Training staff

Interagency collaboration

Tools

Spreadsheets

Contract documents

Job description

New York City Emergency Management (NYCEM) helps New Yorkers before, during, and after emergencies through preparedness, education, and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. We are staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise, including individuals assigned from other City agencies.

The Logistics division works to increase the City's ability to support emergency operations with a sustained and well- coordinated supply chain of resources. It is comprised of the Humanitarian Logistics and the Supply Chain Logistics units, and works to ensure that the right personnel, equipment, supplies, and support are in the right place, at the right time, and in the right quantities, across all response and recovery operations.

Humanitarian Logistics provides logistics planning, coordination, and operational support for mass care; human services; health and medical; disabilities, access, and functional needs; and other public-facing operations. Humanitarian Logistics programs include the Emergency Supply Stockpile (ESS), Logistics Shelter Support Program (LSSP), and Commodity Distribution Points (CDP).

The Stockpile Program Manager is responsible for managing all activities to sustain, deploy, and advance the City's Emergency Supply Stockpile (ESS) program. Consisting of approximately 5500 pallets of mass care supplies, the ESS is designed to support public facing programs such as emergency sheltering, in the event of a coastal storm or other disaster. Now deployable during incidents of all hazards and all scales, the ESS is one of the City's most crucial assets.

Under the supervision of the Director of Humanitarian Logistics, the Stockpile Program Manager responsibilities include but are not limited to the following:

• Supporting the development, maintenance, and enhancement of the City's emergency management logistics programs, including the Emergency Supply Stockpile
• Reviewing and enhancing the City's robust all-hazards logistics plans and deployment/response strategies.
• Supporting the development of a strategic logistics vision, with practical solutions, to support emergency plans and response efforts
• Managing activities for the Emergency Supply Stockpile, including annual rotation, relinquishment, and procurement and purchasing
• Managing all aspects of assigned programs to include the planning suite and training needs
• Conducting interagency meetings and site visits/surveys with various partners
• Carrying out tasks such as; working with contracted vendors, tracking quotes, invoices, deliveries, and Bills of Lading
• Coordinating with internal and external partners on tasks such as; resource requests, site visits and facility upgrades
• Identifying, developing, scoping, and establishing contracts to support emergency planning and response
• Drafting scopes of work and contract documents
• Building partnerships with other emergency management professionals, especially in the areas of logistics planning.
• Working to train staff on logistics programs
• Using spreadsheets to track resource allocations and budgets
• Forecasting future needs and long-term improvements for budgeting
• Developing exercises with NYCEM Exercises for long-term facilitated discussions and exercise opportunities with all partners
• Developing plans and partnerships with the State and Federal governments to ensure adequate resources are available during an emergency
• Reviewing and addressing logistical accessibility needs in current, new, and ongoing citywide emergency logistics planning efforts.
• Supervise the Stockpile Specialist
• Ensuring logistical planning accounts for the needs of the City's most vulnerable residents
• Incorporating data and data analysis into logistics strategies and decision making
• Serving as a logistics coordinator in and on-call basis

PLEASE NOTE THE FOLLOWING:

As part of NYCEM's emergency response mission, this position participates on an Emergency Operations Center (EOC) team. During emergency activations, team members may be required to work evenings, weekends, holidays, or extended shifts in support of City response operations.

Outside of activations, EOC members participate in periodic training and exercises to maintain operational readiness, and may volunteer to assist with Ready NY emergency preparedness presentations to external groups.

EOC teams are on call for three weeks at a time, with six weeks off in between.

Please note, the high end of the salary range is available to candidates who have been in City service two or more years.

Funding - This position is supported with a federal Urban Area Security Initiative (UASI) grant funding through 8/31/2027 with the possibility of an extension.

Candidates must be authorized to work in the United States without employer support to be eligible for selection. Note that NYCEM does not participate in eVer