STL - Administrative Assistant

Diverse Facility Solutions; St. Louis (MO); On-site; USD 36,000 - 48,000; Full time

Job summary

Diverse Facility Solutions is seeking an Administrative Assistant to support managers and coordinate airport badge processes at St Louis Airport, MO.

Responsibilities include data entry, time and attendance, reception duties, mail handling, and vendor coordination in a fast-paced environment. Strong organizational, communication, and confidentiality skills are essential.

Qualifications

• Strong organizational and analytical skills required.
• Excellent written and oral communication abilities.
• Ability to manage multiple tasks in a fast-paced environment.
• Experience handling confidential information and following instructions.

Responsibilities

• Provide administrative support to managers and supervisors.
• Manage airport badge procedures, coordinating with applicants, tracking status and progress.
• Manage Time & Attendance related operations and accounts.
• Administrative support through data entry and paperwork.
• Interact professionally with team members and candidates.
• Monitor and order office supplies.
• Answer telephone and deliver messages.
• Manage reception area and greet visitors.
• Assist applicants with online application process.
• Handle mail and express shipping requests.
• Monitor visitor access and maintain security awareness.
• Coordinate with vendors for services as needed.
• Ensure office equipment is in good working order and paper is stocked.
• Complete other tasks assigned by management.

Skills

Organizational skills

Analytical/decision making

Customer-focused communications

Multitasking

Attention to detail

Follow instructions

Tools

MS Word

MS Excel

PowerPoint

Job description

Job Details

Job Location: St Louis Airport - Saint Louis, MO 63145

Position Type: Full Time

Position: Administrative Assistant

Diverse Facility Solutions, Inc. is a 100% minority owned, Chicago corporation with an emphasis on janitorial and facility maintenance services. We create teams of trustworthy, customer focused and diverse people that care about the facility they work in. The quality of the services we provide and our commitment to unsurpassed customer service has helped us become one of the nation’s premiere Minority Janitorial Contractors.

Job Description

Responsible for assisting with clerical and administrative functions.

Duties/Responsibilities

• Responsible for providing administrative support to managers and supervisors
• Responsible for managing airport badging procedures, coordinating with applicants, tracking status and progress
• Responsible for all Time & Attendance related operation/account activities
• Administrative support through data entry and paperwork
• Ability to interact professionally with all team members and candidates
• Monitors and orders office supplies
• Answers telephone, receives/delivers telephone messages
• Manage reception area to ensure that visitors and guests are greeted with a pleasant and efficient manner
• Assists applicants with the online application process
• Handle ongoing mail and express shipping request
• Monitor visitor access and maintain a high level of security awareness
• Coordinate with vendors for service as needed
• Ensure office equipment is in good working order and ensure the proper stocking of paper
• Complete other tasks/duties as assigned by other members of management

Qualifications

• Good organizational, analytical/decision making skills
• Customer focused with good written and oral communications skills
• Ability to work on assigned projects with minimal supervision
• Ability to multitask and work in a fast paced environment
• Strong attention to details
• Strong Word, Excel, and PowerPoint skills
• Ability to work with confidential information
• Demonstrated ability to follow instructions

Physical Demands

While performing the duties of this job the employee is regularly required to communicate clearly and pay attention to detail. This position requires the ability to occasionally lift office products and supplies up to 20 pounds.

AAP/EEO Statement

Diverse Facility Solutions, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Diverse Facility Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Diverse Facility Solutions, Inc. expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Diverse Facility Solution's employees to perform their job duties may result in discipline up to and including discharge.