Administrative Assistant I (Airport HR)

City of St. Louis; St. Louis (MO); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Commuting allowance

Job summary

City of St. Louis is seeking an Administrative Assistant I in Airport HR to support management and staff with a range of clerical tasks. Responsibilities include drafting documents, data entry, and assisting with HR programs.

The role requires an Associate degree in Business/Public Administration and two years of admin experience, with strong filing, organization, and confidentiality skills. Office equipment and Microsoft Office proficiency are essential.

Qualifications

• Associate degree in Business or Public Administration or related field with two years of admin support experience.
• Equivalent combination of education, training and experience with independent judgment required.

Responsibilities

• Draft and type a wide variety of reports, letters and documents.
• Coordinate meetings, travel, and scheduling; prepare travel reimbursements.
• Maintain HR files and confidential information; use HR systems and paper records.
• Greet customers, screen visitors, and provide courteous information.

Skills

Data analysis

Customer service

Office administration

Confidentiality

Scheduling

Education

Associate degree in Business or Public Administration

Tools

Microsoft Office

Job description

Job Description - Administrative Assistant I (Airport HR) (260000Q3)

Job Description

Description

Position Grade: 205G

Department: Airport

Job Type: Full-Time (Permanent)

Examination Number:EX1819

Location:St. Louis Lambert International Airport

(Employees assigned to St. Louis Lambert International Airport may be eligible for a commuting allowance of $180.00 bi-weekly.)

Incumbents in this position are responsible for performing a variety of administrative and secretarial functions to support management and staff in the Airport’s Human Resources (HR) Department. Duties include typing and drafting a wide variety of documents; compiling and organizing information and entering data; and assisting in the administration of HR programs.

Essential Functions and Responsibilities

• Draft and type a wide variety of reports, letters, memoranda, forms, “findings of facts”, and other documents; proof correspondence.
• Compile and organize information for preparation of statistical and programmatic reports, correspondence, agendas, and other purposes.
• Coordinate commission and board meetings. Assist in the administration of programs; monitor programs for compliance.
• Prepare and process information such as insurance, contract bonds, vouchers, personnel-related documents, telecommunications billing, travel requests and reimbursements.
• Coordinate and schedule meetings. Make travel arrangements.
• Monitor and maintain accounts, order office supplies and equipment; communicate with vendors on payments.
• Perform customer service functions. Respond to and resolve complaints.
• Develop and implement procedures and make recommendations regarding policies.
• May represent the manager at meetings. Serve as a liaison to other city departments.
• Greet customers with a pleasant attitude /using good judgment in dispensing information/answering questions. Screen visitors, employment referrals, and new employees. Display polite and courteous telephone etiquette.
• Maintain and update HR files, such as database in automated Airport HR System and paper personnel records on a very regular basis. Maintain all file room records on a consistent basis, such as pulling/storing personnel, medical, and WC files, certifications, drug/alcohol files, etc. Alphabetize and file documents.
• Use Microsoft Office package (Word, Excel, Access, Power Point, Publisher), copy machine, fax machine, and other standard office equipment.
• Maintain confidentiality in sensitive and classified HR matters.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities

• Data Utilization: Requires the ability to perform basic level of data analysis including the ability to review, classify, categorize, prioritize and/or reference data, statutes and/or guidelines and/or group, rank, investigate and diagnose. Requires discretion in determining and referencing such to established standards to recognize interactive effects and relationships.
• Human Interaction: Requires the ability to provide guidance, assistance and/or interpretation to others, such as coworkers, managers, city officials and employees, and the public, on how to apply policies, procedures and standards to specific situations.
• Equipment, Machinery, Tools and Materials Use: Requires the ability to operate, maneuver and/or provide simple but continuous adjustment on equipment, machinery and tools such as a computer, calculator, typewriter, copy and fax machines, and/or materials used in performing essential functions.
• Verbal Aptitude: Requires the ability to utilize a variety of advisory data and information such as travel requests, reports, forms, policies, statutes, procedures, guidelines and non-routine correspondence.
• Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; calculate decimals and percentages; perform basic algebra and descriptive statistics.
• Functional Reasoning: Requires the ability to apply principles of rational systems. Ability to interpret instructions furnished in written, oral, diagrammatic or schedule form. Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objective.
• Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory, judgmental and/or subjective criteria, as opposed to criteria that are clearly measurable or verifiable.
• Environmental Factors: Work is normally performed in an office environment under generally safe and comfortable conditions where exposure to irate individuals poses a very limited risk of injury.
• Physical Requirements: Tasks involve the ability to exert light physical effort in sedentary to light work. Tasks may involve extended periods of visual concentration at a keyboard or workstation.
• Sensory Requirements: Requires the ability to recognize and identify individual characteristics of colors, shapes, and sounds associated with job-related objects, materials and tasks.

Other Requirements

• A ten year background investigation will be conducted in accordance with FAA regulations for positions at St. Louis Lambert International Airport.

Qualifications

An Associate’s degree in Business or Public Administration or a directly related field, plus two years of administrative support experience. OR, an equivalent combination of education, training and experience. Qualifying experience must be at a level which requires independent judgment, initiative and discretion.

Preferences

Previous experience working in a Human Resources setting.

Scoring Components and Their Weights

Scoring Components and Their Weights
Experience and Training: 100%
May be Subject to:
Background Investigation: Pass/Fail
Medical Examination: Pass/Fail

City Residence Preference Points

City residents who pass an examination for a position in the classified service and do not receive any other preference will receive a five (5) point preference on a scale of 100 points on the exam. An additional one (1) point shall be added to the passing score of City residents who receive any other preference on a scale of 100 points.

City residents must have resided in the City for at least one (1) year at the time of filing their application to be eligible for the preference points.

• City of St. LouisCity Hall1200 Market StreetSaint Louis, MO 63103