Stewardship and Communications Assistant

Seminole State College of Florida; Sanford (FL); On-site; USD 364,000 - 592,000; Part time

Job summary

Seminole State College of Florida seeks a part-time Stewardship and Communications Assistant to support donor stewardship, event preparation, external communications, and office coordination. The role focuses on timely donor acknowledgment, materials for boards and fundraising events, and contributing to newsletters and social media.

Ideal candidates will have strong organizational skills, discretion with confidential information, and proficient Microsoft Office use.

Qualifications

• High school diploma or equivalent.
• One year of administrative support, marketing, social media, customer service, or nonprofit/development work experience.
• Associate degree from a regionally or nationally accredited institution preferred.

Responsibilities

• Assist with donor stewardship and recognition, including sending information and materials and tracking follow-ups.
• Support content development for newsletters, impact reports, and social media.
• Draft and edit donor and student spotlight stories with guidance from the development team.
• Prepare communications for Board education and Foundation updates.
• Assist with event materials and packages for fundraising events.

Skills

Organizational skills

Confidentiality

Communication skills

Multitasking

Verbal and written communication

Education

High school diploma or equivalent

Associate degree (preferred)

Tools

Microsoft Office

Job description

Responsibilities

The Stewardship and Communications Assistant provides part-timeadministrative and programmatic support to the Foundation team inthe areas of donor stewardship, event preparation, externalcommunications, and office coordination. This role plays a key part in ensuring timely acknowledgment and recognition of donors and partners, preparing materials for board and fundraising events, and contributing to key communication initiatives such as newsletters and social media.

ESSENTIAL FUNCTIONS

1. Assists with donor stewardship and recognition including but not limited to preparing and sending information/letters/cards, coordinating call tracking and follow-ups, and maintaining and updating records.
2. Assists with content development and scheduling for newsletters, impact reports as well as managing social media, including Facebook, LinkedIn, YouTube, and Instagram.
3. Drafts and edits donor and student spotlight stories with guidance from the development team.
4. Prepare communications for Board education and Foundation updates.
5. Prepare auction materials and packages for the Dream Gala and other fundraising events.
6. Assists with gift and sponsorship tracking, acknowledgments, recognition, and post-event follow-ups.
7. Creates and updates activity records and solicitations.
8. Provides office support including mail distribution, office supply inventory, document management, and meeting preparation and material distribution.
9. Assists with identifying donor prospects and preparing background information for staff or board outreach.
10. Performs other duties as may be required or assigned.

REQUIRED QUALIFICATIONS

1. Graduation from an accredited high school or possession of an acceptable equivalency diploma.
2. One year of experience in administrative support, marketing, social media, customer service, or nonprofit/development work.

DESIRED QUALIFICATIONS

1. Associate degree from a regionally or nationally accredited institution.

KNOWLEDGE, SKILLS & ABILITIES

1. Strong organizational skills and attention to detail.
2. Ability to handle confidential information with discretion.
3. Friendly, proactive, and service-oriented communication style.
4. Capable of managing multiple tasks with minimal supervision.
5. Strong Microsoft Office skills (Outlook, Word, Excel) and the ability to become proficient in videoconferencing applications, including Teams/Zoom.
6. Ability to learn and contribute to a fast-paced, mission-driven team.
7. Basic writing and proofreading skills for cards, stories, social media outlets, and other external communications.
8. Strong verbal, written, and interpersonal communication skills.
9. Committed to working in a multicultural environment.
10. Ability to exhibit a professional, courteous demeanor.

WORK ENVIRONMENT and SPECIAL CONSIDERATIONS

1. Works inside in an office environment.
2. May be required to work flexible hours, with occasional evenings or weekends.
3. May need to travel between campuses and work at outdoor events or programs.

This description in no way states or implies that these are the only duties to be performed by the employee occupying this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

This position is eligible for Veteran’s Preference.

Pay Benefits and WorkSchedule

$16.51 hourly up to 26 hours per week.

Conditions of Employment

Finalists and individuals recommended for employment at Seminole State College must reside in the State of Florida at the time of hire and may be subject to background investigations in compliance with Florida Statute 1001.64; and Seminole State College Policy 1.020; 2.020. Criminal background checks will be conducted for all new employees, and for rehired employees who have had a break in service for 6 months or more. The Office of Human Resources will determine which background checks shall be conducted for each position, based upon its review of job descriptions and the responsibilities of the position. These include, but are not limited to, positions that have access to money, master keys, security-sensitive areas and confidential information; positions that have the capability to create, delete, and alter records; and positions that are responsible for the care and instruction of children. The College will conduct various types of background checks which may include, but are not limited to: criminal background, credit check, driver's license check, previous employment and references.

REQUIRED DOCUMENTS

• Resume
• Cover Letter
• Transcripts showing the date of degree conferral; this applies to Seminole State College employees as well as external candidates (unofficial copies accepted for application purposes). Pleasenote: Official Transcripts are REQUIRED upon hire.
• Letters of recommendation are strongly encouraged.

Equal Employment Opportunity

Seminole State College is an equal opportunity employer and strictly prohibits discrimination on the basis of race, color, religion, pregnancy, national origin, ethnicity, age, sex, gender, veterans’ or military status, disability, sexual orientation, genetic information, marital status, or any other factor protected under applicable federal, state, and local laws, rules, and regulations in its programs, activities, and employment.

OtherInformation

VETERANS' PREFERENCE

Seminole State College of Florida adheres to Florida’s Veteran’s Preference laws by providing preference in hiring to covered job applicants. Moreover, in recognition of the valuable contributions made by veterans, the College also considers any applicant’s military service background when filling job positions not covered by Veteran’s Preference laws.

To claim Veteran's Preference for eligible positions, a copy of your DD-214 form, Certificate of Release or Discharge from Active Duty must be uploaded and attached to your application to claim Veterans' Preference.

HOLDERS OF DEGREES FROM INSTITUTIONS OUTSIDE THE USA:

Individuals who have completed college or university course work at an institution in a country other than the United States are required to obtain a complete evaluation of foreign transcripts and degrees. Foreign transcripts should be evaluated by one of the organizations approved by the National Association of Credential Evaluation Services.

This evaluation must be submitted at the time of application. We recommend World Education Services at P.O. Box 5087, Bowling Green Station, New York, NY 10274-5087, telephone [phone] or email address www.wes.org. The interview process may be delayed until such a review has been completed.