Admissions Assistant I

Seminole State College of Florida; Sanford (FL); On-site; USD 17,000 - 25,000; Part time

Job summary

Seminole State College of Florida is seeking a part-time Admissions/Student Affairs assistant to greet students, answer calls, and guide inquiries about admissions, financial aid, and registration. Responsibilities include data entry, tracking, orientations, tours, and staff training, with occasional evening shifts.

The role supports the Student Affairs office, requires a high school diploma, and involves updating manuals, handling FACTS applications, and maintaining online inquiries.

Qualifications

• High school diploma or equivalent.
• Excellent phone and in-person customer service skills.
• Ability to operate data entry and word processing software.

Responsibilities

• Provide information about admissions/registration procedures to walk-ins.
• Data enter admissions applications and update student data files.
• Enter student data in admissions tracking system.
• Respond to student and faculty inquiries.
• Give campus tours.
• Conduct new student orientations.
• Answer telephone professionally and handle questions about availability, fees, hours, directions.
• Update the Admissions training manual as necessary.
• Responsible for FACTS applications.
• Responsible for all online admissions inquiries.
• Responsible for training part-time and temporary staff on application entry.
• Perform other duties as assigned.

Skills

Telephone communication skills

Customer service skills

Data entry

Word processing software

Multicultural environment

Education

High school diploma

Job description

Responsibilities

DESCRIPTION: Greet students and answer telephone with a professional manner.Ability to answer general and specific questions regarding theCollege admissions, financial aid and registration procedures,course offerings, fees, office hours, directions to the College andspecial activities. Assist in the operations of the Student Affairsoffice. Some evening work may be required.

ESSENTIAL FUNCTIONS

1. Provides information about admissions/registration procedures towalk-ins.
2. Data enter admissions applications, update student data files,and set orientation appointments.
3. Enters student data in admissions tracking system.
4. Responds to student and faculty inquiries.
5. Give campus tours.
6. Conduct new student orientations.
7. Answer telephone with a professional procedure and is able toanswer general and specific questions regarding the Collegeavailability, fees, office hours, directions to the College.
8. Update the Admissions training manual as necessary.
9. Responsible for FACTS applications.
10. Responsible for all online admissions inquires.
11. Responsible for training of part time and temporary staff onapplication entry.
12. Performs other site and position specific responsibilities asassigned.

REQUIRED QUALIFICATIONS

• Graduation from an accredited high school or possession of anacceptable equivalency diploma.

DESIRED QUALIFICATIONS

• Secretarial experience.
• Experience working in a college admissions office desired.
• Committed to working in a multi-cultural environment.

KNOWLEDGE, ABILITIES & SKILLS

• Knowledge of and ability to interpret College policies andprocedures.
• Ability to understand the organizations and programs of theCollege.
• Ability to operate data entry and word processing software and apersonal computer.
• Ability to understand both oral and written instructions.
• Telephone communication skills.
• Superior customer service skills.
• Committed to working in a multicultural environment.

ENVIRONMENTAL CONDITIONS

• Work inside in an office environment.

This description in no way states or implies that these are theonly duties to be performed by the employee occupying thisposition. Employees will be required to follow any otherjob-related instructions and to perform any other job-relatedduties requested by their supervisor.

Pay Benefits and WorkSchedule

This posting may close at any time.

$15.00 Hourly up to 26 hours per week.

THIS IS A PART-TIME POOL POSITION. While a posting may existon our website, there may or may not be a need at this time;however, submitted applications remain active for one academic yearand are available for the Department to reviewed as openings becomeavailable. The Department will contact any applicants selected forinterview.

Conditions ofEmployment

Finalists and individuals recommended for employment at SeminoleState College must reside in the State of Florida at thetime of hire and may be subject to background investigationsand fingerprinting in compliance with Florida Statute 1001.64; andSeminole State College Policy 1.020; 2.020. Criminal backgroundchecks and fingerprinting will be conducted for all new employees,and for rehired employees who have had a break in service for oneyear or more. The Office of Human Resources will determine whichbackground checks shall be conducted for each position, based uponits review of job descriptions and the responsibilities of theposition. These include, but are not limited to, positions thathave access to money, master keys, security-sensitive areas andconfidential information; positions that have the capability tocreate, delete, and alter records; and positions that areresponsible for the care and instruction of children. The Collegewill conduct various types of background checks which may include,but are not limited to: criminal background, credit check, driver'slicense check, previous employment and references.

Equal EmploymentOpportunity

Seminole State College is an equal opportunity employer andstrictly prohibits discrimination on the basis of race, color,religion, pregnancy, national origin, ethnicity, age, sex, gender,veterans’ or military status, disability, sexual orientation,genetic information, marital status, or any other factor protectedunder applicable federal, state, and local laws, rules, andregulations in its programs, activities, and employment.

OtherInformation

VETERANS' PREFERENCE

Seminole State College of Florida adheres to Florida’s Veteran’sPreference laws by providing preference in hiring to covered jobapplicants. Moreover, in recognition of the valuable contributionsmade by veterans, the College also considers any applicant’smilitary service background when filling job positions not coveredby Veteran’s Preference laws.

To claim Veteran's Preference for eligible positions, a copy ofyour DD-214 form, Certificate of Release or Discharge from ActiveDuty must be uploaded and attached to your application to claimVeterans' Preference.

HOLDERS OF DEGREES FROM INSTITUTIONS OUTSIDE THE USA:

Individuals who have completed college or university course work atan institution in a country other than the United States arerequired to obtain a complete evaluation of foreign transcripts anddegrees. Foreign transcripts should be evaluated by one of theorganizations approved by the National Association of CredentialEvaluation Services.

This evaluation must be submitted at the time of application. Werecommend World Education Services at P.O. Box 5087, Bowling GreenStation, New York, NY 10274-5087, telephone [phone] or emailaddress www.wes.org. The interview process may be delayed untilsuch a review has been completed.