Sterling, VA Project Management Assistant

Austin Community College; Sterling (VA); On-site; USD 45,000 - 60,000; Full time

Job summary

A local educational institution is seeking a highly organized Project Management Assistant for its Sterling, VA location. The role involves managing logistical, financial, and operational tasks to ensure projects run smoothly. Candidates must be fluent in Mandarin and English and possess advanced Excel skills. Responsibilities include processing expense reimbursements, booking travel, verifying documentation, and supporting communication with stakeholders. This position requires strong organizational skills and the ability to work on-site.

Qualifications

• Native or professional fluency in Mandarin and English (written and verbal).
• Advanced proficiency in Microsoft Excel.
• Strong organizational skills to manage strict deadlines.

Responsibilities

• Calculate and process employee expense reimbursements.
• Verify all receipts and documentation for compliance.
• Maintain the project Worksheet for cost tracking.
• Research and book travel for technical teams.
• Collect and verify weekly timesheets.
• Update project trackers with daily progress.
• Facilitate communication with bilingual stakeholders.
• Manage office administrative tasks.

Skills

Mandarin and English fluency

Advanced Microsoft Excel

Organizational skills

Tools

Microsoft Word

Job description

Sterling, VA Project Management Assistant

We are seeking a highly organized Project Management Assistant for our Sterling, VA location. You will be the primary administrative support for our Project Managers, ensuring that the financial, logistical, and operational "gears" of our projects turn smoothly. This role requires high attention to detail in handling financial reimbursements and precision in managing travel logistics for our technical teams.

Key Responsibilities

• Calculate and process employee expense reimbursements (mileage, meals, lodging).
• Verify all receipts and documentation for compliance with company policy.
• Maintain the project "Worksheet" for cost tracking and budget alignment.
• Research and book flights, hotels, and car rentals for technical teams and PMs.
• Collect and verify weekly timesheets for the project team.
• Update project trackers (Excel) with daily progress and resource usage.
• Facilitate communication between the local team and bilingual stakeholders in Mandarin and English.
• Manage office administrative tasks (filing, document preparation, and scheduling).

Qualifications

Language: Native or professional fluency in Mandarin and English (written and verbal).

Software Skills: Advanced proficiency in Microsoft Excel (ability to calculate sums, manage complex spreadsheets, and basic formulas) and Word.

Reliability: Strong organizational skills with the ability to manage strict deadlines (especially for reimbursement cycles).

Location: Ability to work on-site at our Sterling, VA office.