Entry-Level Project Support Specialist

Veterans Management Services, Inc.; Sterling (VA); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Paid Time Off

Corporate 401k plan

Broad and diverse benefits

Job summary

Veterans Management Services, Inc. is seeking an Entry-Level Project Support Specialist in Sterling, VA. The ideal candidate will provide high-level project support, ensuring projects are delivered on time and within scope. Key responsibilities include organizing project documentation, scheduling, and assisting in communication between teams and clients.

This role demands strong organizational skills, attention to detail, and proficiency in Microsoft Office. The salary for this position ranges between $60,000 – $65,000 annually, with excellent benefits offered.

Qualifications

• 2+ years of professional experience in project support or program administration.
• Strong organizational skills with attention to detail and accuracy.
• Excellent verbal and written communication skills.

Responsibilities

• Provide day-to-day project support including scheduling and documentation.
• Track project milestones and deliverables.
• Assist in developing presentations and status reports.

Skills

Project support

Communication skills

Organizational skills

Problem-solving skills

Microsoft Office Suite

Tools

SharePoint

Teams

Job description

Entry-Level Project Support Specialist

Sterling, VA

VMSI is seeking a Project Controls Specialist to provide high-level administrative, operational, and analytical support to program and project teams serving federal government clients. The ideal candidate is detail-oriented, organized, and proactive, with strong communication skills and the ability to thrive in a fast-paced, client-focused environment. This role is critical in ensuring projects are delivered on time, within scope, and aligned with client expectations.

Responsibilities

• Provide day-to-day project support including scheduling, documentation, meeting coordination, and other administrative tasks.
• Track project milestones, deliverables, and action items to ensure timely completion.
• Assist in developing presentations, briefings, and status reports for internal and client use.
• Maintain organized project records, databases, and file repositories.
• Support project leadership with research, data collection, and analysis.
• Coordinate travel logistics, security clearances, and administrative tasks as needed.
• Serve as a point of contact for internal teams and client stakeholders to ensure effective communication.
• Assist in the preparation and review of contract deliverables.
• Contribute to process improvements and standardization of project management practices.
• Interface with employees for onboarding, tracking timesheet submissions, and completion of required annual training.
• Maintain office and project supply inventory, anticipating needs, placing orders, expediting delivery, and verifying receipt of supplies.

Qualifications

• 2+ years of professional experience in project support, program administration, or operations (experience with government contracts is preferred).
• Strong organizational skills with attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); SharePoint and Teams experience preferred.
• Ability to manage multiple priorities in a deadline-driven environment.
• Strong problem-solving skills with a proactive, self-starter mindset.

Salary Range: The salary for this position is between $60,000 – $65,000 annually. Factors affecting pay within this range may include geography, skills, education, experience, and other qualifications of the successful candidate.

Benefits

VMSI is proud to offer industry leading compensation, high-quality, broad, and diverse benefits, a very generous Paid Time Off plan, and a corporate 401k plan.

Equal Opportunity Employment: VMSI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

VMSI is an E-Verify Employer.