STEPS Flex Office Administrative Support Talent Pool

University of Kentucky; Lexington, Northern (KY, KY); Hybrid; USD 21,000 - 29,000; Full time

Job summary

The University of Kentucky is building a STEPS Flex Office Administrative Support Talent pool in Lexington, KY to support diverse departments with essential day-to-day operations. This pool position offers exposure to multiple teams and the chance to showcase organizational skills, customer service mindset, and attention to detail while keeping offices running smoothly.

Assignments may vary in length and scope, with shifts typically Monday through Friday, 8:00 am to 5:00 pm, ranging from 15 to

Qualifications

• AA degree required.
• At least 1 year of related experience in office/clerical duties.

Responsibilities

• Greet visitors, answer phones, emails and inquiries with prompt, professional communication.
• Manage calendars and coordinate meetings and events.
• Support daily office operations including mail, packages, and front desk tasks.
• Route forms and communications to ensure timely processing.
• Assist with purchasing, payment processing and basic financial tracking.
• Maintain filing systems and records.
• Coordinate logistics for meetings and events (catering, communications).
• Assist onboarding and workspace readiness.
• Maintain office supplies and inventory.

Skills

Strong organizational skills

Customer service

Prioritization

Microsoft Office

Professionalism and discretion

Independent and collaborative work

Education

AA degree

Job description

STEPS Flex Office Administrative Support Talent Pool

Job Title STEPS Flex Office Administrative Support Talent Pool

Requisition Number

Requisition Number TE09294

Department Name

Department Name 3J532:STEPS Temporary Employment

Work Location

Work Location Lexington, KY

Salary Range

Salary Range $15.00 - $21.00/hour

Type of Position

Type of Position Temporary

Position Time Status

Position Time Status Full-Time

Required Education

AA

Required Related Experience

At least 1 year of related experience in office/clerical duties.

Required License/Registration/Certification

Physical Requirements

Ability to regularly sit for extended periods of time at a computer workstation and perform tasks with repetitive motions (such as typing), and walk extensively throughout the university, occasionally with objects weighing up to 25 lbs.

Shift

Typically Monday through Friday, varying shift hours between 8:00 am and 5:00 pm; hours and days of week subject to change to meet job and departmental business needs. Hours per week can range from 15 to 40 hours worked per week.

Job Summary

Looking to grow your administrative career in a dynamic and collaborative environment? We are building a pool of talented STEPS Flex Office Administrative Support Talent to support a variety of departments with essential day-to-day operations. This is a great opportunity to showcase your organizational skills, customer service mindset, and attention to detail while keeping offices running smoothly.

About the Opportunity: This is a pool position, which means qualified candidates will be considered for current and future temporary or project-based assignments across multiple departments. Assignments may vary in length, scope, and responsibilities, offering valuable experience and exposure to different teams and functions.

As a STEPS Flex Office Administrative Support Talent, you would serve as a key point of contact for daily office activities and provide a wide range of administrative, operational, and customer support services.

What You May Do:

• Serve as the first point of contact by greeting visitors, answering phones, and responding to emails and inquiries and ensure prompt, professional communication
• Manage calendars, schedule appointments, and coordinate meetings and events
• Support daily office operations, including mail and package distribution and front desk activities
• Route forms, requests, and communications to ensure timely processing and workflow
• Assist with purchasing, payment processing, and basic financial tracking
• Maintain organized filing systems, records, and document management processes
• Coordinate logistics for meetings, events, and engagement activities (e.g., scheduling, catering, communications)
• Assist with onboarding activities, including workspace readiness and basic access coordination
• Maintain office supplies, promotional materials, and inventory

What You Bring:

• Strong organizational skills and attention to detail
• Excellent customer service and communication skills
• Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Professionalism, discretion, and sound judgment
• Ability to work both independently and collaboratively

Skills / Knowledge / Abilities

• Strong organizational skills and attention to detail
• Excellent customer service and communication skills
• Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Professionalism, discretion, and sound judgment
• Ability to work both independently and collaboratively

Does this position have supervisory responsibilities?

Does this position have supervisory responsibilities? No

Preferred Education/Experience

2+ years of related experience in office/clerical duties.

Deadline to Apply

Deadline to Apply 10/14/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * This application is for a temporary pool position. STEPS temporary positions can end at any point in time and schedules could vary from 15 to 40 hours per week. Are you willing/able to work in this capacity?
  • Yes
  • No
• * Rate your level of expertise in using Microsoft Office Suite (Word, Windows, Excel, and PowerPoint).
  • None
  • Basic
  • Average
  • Proficient
  • Expert
• * How many years of paid administrative work experience do you have? (i.e. responsible for administrative tasks of data entry, mailings, greeting guests, or other activities requiring organization and communication).
  • None
  • More than 0, up through 1 year
  • More than 1 year, up through 3 years
  • More than 3 years, up through 5 years
  • More than 5 years
• * Exceptional customer service is a key part of all STEPS positions. What does exceptional customer service mean to you?

  (Open Ended Question)