STEPS-Facilities Assistant

University of Kentucky; Lexington (KY); On-site; USD 21,000 - 28,000; Full time

Job summary

The Gatton College of Business and Economics Facilities Department at the University of Kentucky seeks a dedicated STEPS Facilities Assistant to support the daily operations of our 210,000+ square foot building.

Duties include maintaining detailed records in Excel, updating space databases, reporting maintenance needs, moving furniture, stocking rooms, securing doors, coordinating with security, and handling inquiries.

Qualifications

• Self-starter, works well independently, strong attention to detail.

Responsibilities

• Maintain detailed records in Excel spreadsheets and in-house software for space inventory, furniture tracking, battery changes, filter replacements, furniture movements, and other activities.
• Assist with annual space database updates by touring the building, verifying occupants, and entering or editing data in the university and college space database systems.
• Tour the facility regularly to identify and report needed maintenance, custodial, or other repairs. Enter and track work requests in the UK Facilities management work flow system. Work with Facilities management personnel and supervisors to ensure work requests are completed in a timely manner.
• Maintain a watchful eye on the building, report anything out of place or potentially hazardous, and take ownership of the facility and its occupants.
• Monitor AED and Narcan stations to ensure they are stocked and ready for emergency use
• Assist faculty, staff, and students with furniture rearrangement and office moves.
• Move office furniture and bulky items safely to support office assignment and personnel relocations and events without damage to items or the facility.
• Stock classrooms, conference rooms, and study rooms with whiteboard supplies including markers and erasers.
• Replace batteries in door locks throughout the building and maintain records of changes.
• Ensure proper furniture counts and organization in all classrooms, conference rooms, and study areas.
• Check and secure doors during evenings or weekends when the building should be closed.
• Coordinate with evening security guards to ensure building and occupant safety.
• Monitor the facilities email, ticketing system, and phone to provide assistance as needed.
• Complete other tasks as assigned by the facility specialist or facility director.

Skills

Self-starter

Attention to detail

Independent work

Job description

Required License/Registration/Certification

None

Physical Requirements

Ability to move freely around building, ability to move equipment and carry equipment as needed. Must have dexterity in hands to use hand tools as required, Computer skills

Shift

Typical schedule: 2:00 pm to 10:30 pm, Monday through Friday with Flexibility for some weekends and daytime hours as needed

Job Summary

The Gatton College of Business and Economics Facilities Department seeks a dedicated STEPS Facilities Assistant to support the daily operations of our 210,000+ square foot building.

Job Duties may include:

• Maintain detailed records in Excel spreadsheets and in-house software for space inventory, furniture tracking, battery changes, filter replacements, furniture movements, and other activities.
• Assist with annual space database updates by touring the building, verifying occupants, and entering or editing data in the university and college space database systems.
• Tour the facility regularly to identify and report needed maintenance, custodial, or other repairs. Enter and track work requests in the UK Facilities management work flow system. Work with Facilities management personnel and supervisors to ensure work requests are completed in a timely manner.
• Maintain a watchful eye on the building, report anything out of place or potentially hazardous, and take ownership of the facility and its occupants.
• Monitor AED and Narcan stations to ensure they are stocked and ready for emergency use
• Assist faculty, staff, and students with furniture rearrangement and office moves.
• Move office furniture and bulky items safely to support office assignment and personnel relocations and events without damage to items or the facility.
• Stock classrooms, conference rooms, and study rooms with whiteboard supplies including markers and erasers.
• Replace batteries in door locks throughout the building and maintain records of changes.
• Ensure proper furniture counts and organization in all classrooms, conference rooms, and study areas.
• Check and secure doors during evenings or weekends when the building should be closed.
• Coordinate with evening security guards to ensure building and occupant safety.
• Monitor the facilities email, ticketing system, and phone to provide assistance as needed.
• Complete other tasks as assigned by the facility specialist or facility director.

Home to nearly 5,000 students and over 150 faculty and staff, the college features state-of-the-art technology, 21 classrooms, a 500-seat auditorium, numerous study and conference rooms, event spaces, labs, and support areas. A major renovation is currently in design to add approximately 80,000 square feet, expanding the College to nearly 300,000 square feet once complete with new classrooms, offices, an AI innovation center, collaborative spaces, and more. We seek team-oriented individuals who take pride in their work and maintain high standards of excellence. Join our dynamic team at Gatton. Learn more about the University of Kentucky and the Gatton College at http://gatton.uky.edu/jobs.

Skills / Knowledge / Abilities

Self-starter, works well independently, strong attention to detail.

Does this position have supervisory responsibilities?

Does this position have supervisory responsibilities? No

Preferred Education/Experience

None

Deadline to Apply

Deadline to Apply 11/16/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.