STEPS Administrative Support

University of Kentucky; Lexington (KY); On-site; USD 42,000 - 62,000; Full time

Job summary

The University of Kentucky seeks an administrative professional to support the Office of the Vice President for Research (OVPR). The role involves calendar coordination, correspondence preparation, and scheduling of meetings, workshops, and events for the Associate Vice Presidents for Research.

Responsibilities include maintaining distribution lists, tracking deadlines, reconciling ledgers, and processing payments in line with university procedures.

Qualifications

• Strong organizational and communication skills; proficiency in Microsoft Office; experience supporting project management tasks.

Responsibilities

• Provide comprehensive administrative support to the Office of the Vice President for Research (OVPR).
• Coordinate calendars, prepare correspondence, and schedule meetings, workshops, and events for Associate VPs for Research.
• Maintain distribution lists and track deadlines; support budgeting, ledger reconciliation, and processing of payment documents.
• Assist with internal and external communications, website content, and event organization.
• Support special projects and reporting for OVPR and coordinate with campus partners.

Skills

Organization

Communication

Microsoft Office Skills

Project Management Support

Basic Accounting Knowledge

Time Management

University Financial Policies

Job description

Required License/Registration/Certification

None

Physical Requirements

Ability to sit for extended periods of time and perform repetitive motions associated with routine office work.

Shift

Monday – Friday, 8:00 a.m. – 5:00 p.m.

Job Summary

This position provides comprehensive administrative support to the Office of the Vice President for Research ( OVPR ). The role involves calendar coordination, correspondence preparation, and scheduling of meetings, workshops, and events for the Associate Vice Presidents for Research. The individual maintains distribution lists, tracks deadlines, and supports a variety of office functions, serving as a back-up to the Executive Administrative Assistant as needed. Strong organizational, interpersonal, and customer service skills are essential for managing competing priorities and facilitating communication across the office and with campus partners. In addition to administrative responsibilities, this position supports the fiscal and operational functions of the OVPR , reconciling ledgers, processing payment documents, and ensuring compliance with university business procedures. The role works closely with the department budget officer to maintain financial accuracy and timeliness in processing transactions. The individual also contributes to special projects and initiatives for the Associate Vice Presidents, providing coordination, documentation, and reporting support as needed. Additional responsibilities include assisting with internal and external communications, maintaining website content, and helping organize events and presentations that promote OVPR initiatives.

Skills / Knowledge / Abilities

Organization, communication, Microsoft office skills, Project Management Support, Basic Accounting Knowledge, Time Management, Understanding or University financial policies

Does this position have supervisory responsibilities?

Does this position have supervisory responsibilities? No

Preferred Education/Experience

None

Deadline to Apply

Deadline to Apply 11/30/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

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