Academic Operations Assistant Director

University of Kentucky; Lexington (KY); On-site; USD 90,000 - 120,000; Full time

Job summary

The University of Kentucky seeks an Academic Operations Assistant Director to join the Academic Operations department. This senior role provides administrative, policy, and procedural support for academic affairs, coordinating due process proceedings, honorary degree administration, and system rollout for a new syllabus template through Concourse.

It requires strong policy interpretation, organizational skills, and the ability to collaborate with faculty, registrars, legal counsel, and IT

Qualifications

• Senior-level administrative and policy support for academic affairs.
• Coordinate academic due process proceedings and honorary degree administration.
• Support academic technology platforms and rollout of syllabus template through Concourse.
• Collaborate with faculty, registrar, Legal Counsel, and partners on governance requirements.

Responsibilities

• Serve as hearing clerk for Provost-area academic due process proceedings, coordinating logistics, documentation, official records, timelines, and procedural requirements.
• Manage administrative operations for the Honorary Degree Review Council, including nominations, committee materials, scheduling, correspondence, confidentiality protocols, and approval workflows.
• Coordinate with faculty, academic leadership, the University Registrar, Legal Counsel, and other institutional partners on academic processes and governance requirements.
• Support academic technology platforms and databases and lead administrative coordination for the campus-wide rollout of the new syllabus template through Concourse.
• Serve as a liaison among faculty, academic leadership, IT, and vendor partners to support system adoption, documentation, guidance, and ongoing use.
• Monitor workflows, identify process improvements, maintain accurate records and case tracking, and support compliance with university policy and applicable legal requirements.
• Support academic leadership with special projects, data requests, reports, documentation, and institutional initiatives related to academic policy and governance.

Skills

Policy interpretation

Organizational skills

Written communication

Verbal communication

Systems knowledge

Independent work

Five years of related experience

Tools

Concourse

Job description

Click here for more information about equivalencies:

Required License/Registration/Certification

None

Physical Requirements

Sitting at the computer for long periods of time

Shift

Monday – Friday 8:00am – 5:00pm (40hours/week)

Job Summary

Help Shape the University’s Academic Processes Through Policy, Coordination, and Systems Support

The University of Kentucky is seeking an Academic Operations Assistant Director to join the Academic Operations department.

This position provides senior-level administrative, policy, and procedural support for academic affairs. The role coordinates academic due process proceedings and honorary degree administration while supporting academic systems and platforms, including the university-wide rollout of the new syllabus template through Concourse.

What You’ll Do

• Serve as hearing clerk for Provost-area academic due process proceedings, coordinating logistics, documentation, official records, timelines, and procedural requirements.
• Manage administrative operations for the Honorary Degree Review Council, including nominations, committee materials, scheduling, correspondence, confidentiality protocols, and approval workflows.
• Coordinate with faculty, academic leadership, the University Registrar, Legal Counsel, and other institutional partners on academic processes and governance requirements.
• Support academic technology platforms and databases and lead administrative coordination for the campus-wide rollout of the new syllabus template through Concourse.
• Serve as a liaison among faculty, academic leadership, IT, and vendor partners to support system adoption, documentation, guidance, and ongoing use.
• Monitor workflows, identify process improvements, maintain accurate records and case tracking, and support compliance with university policy and applicable legal requirements.
• Support academic leadership with special projects, data requests, reports, documentation, and institutional initiatives related to academic policy and governance.

What You’ll Bring

• Strong policy interpretation and analytical judgment, with the discretion to handle confidential and sensitive matters appropriately.
• Demonstrated organizational, records management, and project coordination skills.
• Strong written and verbal communication skills for working effectively with faculty, administrators, senior leadership, and institutional partners.
• Technical aptitude and experience supporting systems, platforms, process improvements, and user guidance.
• Ability to work independently, manage detailed processes, and maintain accuracy across multiple responsibilities and stakeholders.
• 5 years of related experience

What’s In It for You

• Opportunity to contribute to academic affairs through work that supports university policy, governance, academic operations, and institutional processes.
• Professional development and the opportunity to remain current on academic policy changes affecting Provost-area operations.

Why Now?
This role supports academic processes where accuracy, confidentiality, consistent policy administration, and timely coordination are essential. Its work helps faculty and academic leaders navigate due process proceedings, honorary degree administration, and other governance activities with clear and reliable administrative support.
The position also supports evolving academic operations through the university-wide implementation of the new syllabus template in Concourse, providing coordination among faculty, academic leadership, and technology partners while identifying opportunities to strengthen workflows and service delivery.

Skills / Knowledge / Abilities

• Advanced knowledge of academic policies and governance structures.
• Ability to exercise independent judgment on complex procedural matters.
• Strong organizational, analytical, and communication skills.
• Proficiency with academic databases, enterprise systems, and faculty-facing platforms.

Does this position have supervisory responsibilities?

Does this position have supervisory responsibilities? No

Preferred Education/Experience

• Five years of progressively responsible experience in academic administration, policy support, or a related higher education environment.
• Demonstrated experience working with confidential academic records and institutional systems.

Deadline to Apply

Deadline to Apply 11/17/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.
The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

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