STEM Education Center Ops Lead – Budgets & Marketing

Worcester Polytechnic Institute; Worcester (MA); On-site; USD 50,000 - 65,000; Full time

Job summary

Worcester Polytechnic Institute (WPI) is seeking an Operations Coordinator to manage the STEM Education Center’s daily operations and serve as the primary contact for stakeholders. The role provides administrative, marketing, and budgetary support and acts as the program manager for the CMSN Ecosystem, with responsibilities across communications, events, and contracts.

The position is full-time, on-site in Worcester, funded through endowment and grants, and requires three years of relevant

Qualifications

• Associate's degree required; Bachelor's degree preferred.
• At least three years of relevant office work experience.
• Strong ability to manage, plan, and prioritize multiple tasks with attention to detail in a fast-paced environment.
• Excellent written and verbal communication skills.
• Competency with office and communication tools (e.g., Microsoft Office, Google Suite) and willingness to learn new systems.
• Experience with Workday and payroll systems preferred.

Responsibilities

• Provides comprehensive administrative support for the STEM Education Center and its team members, working closely with the Executive Director.
• Manages daily operations and administrative functions of the Center (e.g., responds to Center email and phone inquiries, orders supplies, works with IT and facilities as needed).
• Coordinates and schedules meetings, makes room reservations, and drafts and disseminates communications to the Center team regarding deadlines, updates, new opportunities, and WPI policy and procedure changes.
• Maintains a welcoming and supportive office environment for Center members, students, and guests.
• Recruits, trains, and supervises Center student assistants; manages timesheets, payroll, costing allocations, and student worker schedules.

Education

Associate's degree

Bachelor's degree

Job description

Worcester Polytechnic Institute (WPI) is seeking an Operations Coordinator to manage the STEM Education Center’s daily operations and serve as the primary contact for stakeholders. The role provides administrative, marketing, and budgetary support and acts as the program manager for the CMSN Ecosystem, with responsibilities across communications, events, and contracts.

The position is full-time, on-site in Worcester, funded through endowment and grants, and requires three years of relevant