State Relations Coordinator

Green Key Resources; Arlington (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

Green Key Resources is partnering with a nonprofit to hire a State Relations Coordinator in the Arlington area. The role supports state and affiliate relations, coordinates conferences and meetings, and handles program communications. The ideal candidate is organized, a strong writer, and able to work independently while collaborating with internal teams.

The position is a 6-month contract with potential for permanent hire. 2+ years of experience and a bachelor's degree are preferred.

Qualifications

• 2+ years of professional experience supporting programs, services, administration, customer service, or a related function.
• Nonprofit or association experience is a plus.
• Bachelor's degree preferred; equivalent combination of education, training, and experience will be considered.
• Strong customer service and interpersonal skills.
• Excellent written and verbal communication skills.
• Strong writing, editing, and proofreading abilities.
• Excellent research and problem-solving skills.
• Highly organized with exceptional attention to detail.
• Ability to manage multiple projects, deadlines, and priorities in a fast-paced environment.
• Comfortable working independently while also collaborating with a team.
• Professional and confident communicating with a variety of internal and external stakeholders.
• Experience working with databases or membership management systems is preferred.
• Strong proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Comfortable using online resources to conduct research and find information.
• Ability to follow established procedures while using good judgment when handling routine issues.

Responsibilities

• Serve as a primary point of contact for routine questions from state affiliates and external partners.
• Respond to inquiries, research questions, provide information, and elevate issues when appropriate.
• Monitor shared inboxes and ensure requests are routed and addressed in a timely manner.
• Maintain accurate and up-to-date affiliate records, contact information, agreements, policies, and other organizational documentation.
• Track important deadlines, requirements, and outstanding information from state affiliates.
• Collect and maintain information related to conferences, leadership, contacts, meetings, and other state activities.
• Coordinate annual document collection and ensure required materials are received and properly maintained.
• Maintain accurate contact and organizational information within internal databases.
• Provide administrative and logistical support for conferences, leadership meetings, training programs, and other virtual and in-person events.
• Assist with gathering participant and attendee information.
• Prepare meeting materials, agendas, communications, and other documentation.
• Support onsite event registration and check-in when needed.
• Assist with meeting minutes and follow-up activities.
• Help coordinate logistics and communications for recurring leadership programs and meetings.
• Draft, edit, and proofread emails, presentations, updates, summaries, and other communications.
• Distribute surveys and other communications to state affiliates and stakeholders.
• Assist with updates to state-facing website content and other online resources.
• Support the development and delivery of state programs and services.
• Help identify opportunities to improve processes and administrative workflows.
• Perform research and compile information for internal teams and leadership.
• Assist with special projects and other duties as assigned.

Skills

Strong writing

Research

Customer service

Interpersonal skills

Communication (verbal/written)

Attention to detail

Time management

Independent work

Stakeholder communication

Microsoft Office

Education

Bachelor's degree preferred

Tools

Office suite (Word/Excel/PowerPoint/Outlook)

SharePoint

Teams

Job description

Duration: 6-month contract with potential for permanent hire

Experience: 2+ years

Green Key Resources is partnering with a well-established nonprofit organization to identify a State Relations Coordinator to provide administrative and program support for state and affiliate relations.

This is a great opportunity for an organized, service-oriented professional who enjoys coordinating programs and events, maintaining records, communicating with external stakeholders, and managing multiple priorities. The ideal candidate will be a strong writer and researcher who can work independently while also collaborating with internal teams.

Key Responsibilities

State & Affiliate Support

• Serve as a primary point of contact for routine questions from state affiliates and external partners.
• Respond to inquiries, research questions, provide information, and elevate issues when appropriate.
• Monitor shared inboxes and ensure requests are routed and addressed in a timely manner.
• Maintain accurate and up-to-date affiliate records, contact information, agreements, policies, and other organizational documentation.
• Track important deadlines, requirements, and outstanding information from state affiliates.
• Collect and maintain information related to conferences, leadership, contacts, meetings, and other state activities.
• Coordinate annual document collection and ensure required materials are received and properly maintained.
• Maintain accurate contact and organizational information within internal databases.

Events & Meeting Coordination

• Provide administrative and logistical support for conferences, leadership meetings, training programs, and other virtual and in-person events.
• Assist with gathering participant and attendee information.
• Prepare meeting materials, agendas, communications, and other documentation.
• Support onsite event registration and check-in when needed.
• Assist with meeting minutes and follow-up activities.
• Help coordinate logistics and communications for recurring leadership programs and meetings.

Communications & Program Support

• Draft, edit, and proofread emails, presentations, updates, summaries, and other communications.
• Distribute surveys and other communications to state affiliates and stakeholders.
• Assist with updates to state-facing website content and other online resources.
• Support the development and delivery of state programs and services.
• Help identify opportunities to improve processes and administrative workflows.
• Perform research and compile information for internal teams and leadership.
• Assist with special projects and other duties as assigned.

Qualifications

• 2+ years of professional experience supporting programs, services, administration, customer service, or a related function.
• Nonprofit or association experience is a plus.
• Bachelor's degree preferred; equivalent combination of education, training, and experience will be considered.
• Strong customer service and interpersonal skills.
• Excellent written and verbal communication skills.
• Strong writing, editing, and proofreading abilities.
• Excellent research and problem-solving skills.
• Highly organized with exceptional attention to detail.
• Ability to manage multiple projects, deadlines, and priorities in a fast-paced environment.
• Comfortable working independently while also collaborating with a team.
• Professional and confident communicating with a variety of internal and external stakeholders.
• Experience working with databases or membership management systems is preferred.
• Strong proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Comfortable using online resources to conduct research and find information.
• Ability to follow established procedures while using good judgment when handling routine issues.