Strategic Philanthropy Coordinator

Green Key Resources; Washington (District of Columbia); Hybrid; USD 52,000 - 62,000; Full time

Job summary

Green Key Resources is partnering with a well-established nonprofit organization in Washington, DC to identify a Philanthropy & Development Coordinator to join their team. This role combines fundraising coordination, event support, executive administration, donor communication, and project coordination.

The ideal candidate is highly organized, polished, detail-oriented, and comfortable working with senior-level professionals and external stakeholders.

Qualifications

• Bachelor's degree preferred; relevant nonprofit experience a plus.
• 2+ years in nonprofit, fundraising, events, or related admin roles.
• Strong organizational and time-management skills.
• Excellent written and verbal communication; attention to detail.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide day-to-day administrative and project support to members of the fundraising and development team.
• Assist with the preparation of donor proposals, presentations, correspondence, and other fundraising materials.
• Coordinate logistics for donor meetings, events, receptions, retreats, and other organizational programs.
• Manage invitations, RSVPs, guest lists, event materials, and onsite logistics.
• Coordinate calendars and complex domestic travel arrangements for senior team members.
• Serve as a professional point of contact for donors, partners, internal teams, and other external contacts.
• Draft, proofread, and coordinate professional communications, including emails, letters, reminders, and other donor correspondence.
• Maintain accurate and confidential information in the organization's CRM and other internal systems.
• Track invoices, expenses, budgets, and other financial information.
• Prepare expense reports and assist with reconciliation and payment requests.
• Pull reports and assist with maintaining accurate data related to fundraising activities and donor information.
• Support internal systems, processes, and team projects.
• Assist with onboarding and training team members on department processes and systems.
• Partner with other departments to coordinate meetings, events, and organizational initiatives.
• Take initiative in identifying ways to improve processes and keep the team organized.
• Handle confidential and sensitive information with a high level of discretion.
• Assist with additional projects and administrative needs as assigned.

Skills

Organizational skills

Time management

Communication

Attention to detail

Multitasking

Executive communication

Discretion

Team collaboration

Analytical thinking

CRM experience

MS Office

Fundraising experience

Education

Bachelor's degree preferred

Tools

CRM software

Microsoft Office

Teams

SharePoint

Job description

Schedule: Hybrid – 2 days onsite per week

Duration: 6-month contract with potential for permanent hire

Work Schedule: 35 hours per week

Green Key Resources is partnering with a well-established nonprofit organization in Washington, DC, to identify a Philanthropy & Development Coordinator to join their team. This role combines fundraising coordination, event support, executive administration, donor communication, and project coordination.

The ideal candidate is highly organized, polished, detail-oriented, and comfortable working with senior-level professionals and external stakeholders. This person should be able to manage competing priorities, handle confidential information, and keep projects and logistics moving in a fast-paced environment.

What You'll Do

• Provide day-to-day administrative and project support to members of the fundraising and development team.
• Assist with the preparation of donor proposals, presentations, correspondence, and other fundraising materials.
• Coordinate logistics for donor meetings, events, receptions, retreats, and other organizational programs.
• Manage invitations, RSVPs, guest lists, event materials, and onsite logistics.
• Coordinate calendars and complex domestic travel arrangements for senior team members.
• Serve as a professional point of contact for donors, partners, internal teams, and other external contacts.
• Draft, proofread, and coordinate professional communications, including emails, letters, reminders, and other donor correspondence.
• Maintain accurate and confidential information in the organization's CRM and other internal systems.
• Track invoices, expenses, budgets, and other financial information.
• Prepare expense reports and assist with reconciliation and payment requests.
• Pull reports and assist with maintaining accurate data related to fundraising activities and donor information.
• Support internal systems, processes, and team projects.
• Assist with onboarding and training team members on department processes and systems.
• Partner with other departments to coordinate meetings, events, and organizational initiatives.
• Take initiative in identifying ways to improve processes and keep the team organized.
• Handle confidential and sensitive information with a high level of discretion.
• Assist with additional projects and administrative needs as assigned.

What We're Looking For

• Bachelor's degree preferred.
• 2+ years of professional experience in nonprofit, fundraising, development, events, communications, administrative coordination, or a related field.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Exceptional attention to detail and follow-through.
• Ability to manage multiple deadlines and shifting priorities.
• Professional presence and confidence communicating with senior leaders and external stakeholders.
• Strong judgment and discretion when handling confidential information.
• Comfortable working independently while also collaborating with a larger team.
• Strong analytical and problem-solving skills.
• Experience working with a CRM or database is a plus.
• Strong Microsoft Office skills; experience with collaboration platforms such as Teams or SharePoint is helpful.
• Fundraising or donor relations experience is preferred