Staffing Specialist

UNKNOWN; Washington (District of Columbia); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Professional development

Career growth

Job summary

Chartis Federal is seeking an experienced Staffing Specialist to support the customer’s civilian human resources program. The successful candidate will have extensive experience developing federal vacancy announcements, conducting job analyses, supporting recruitment actions, and using USA Staffing and USA Hire.

This position requires expert knowledge of federal staffing practices and the ability to produce accurate, timely work in accordance with Office of Personnel Management and Department of

Qualifications

• Six or more years providing federal staffing support services.
• Expert knowledge of USA Staffing and USA Hire.
• Experience drafting federal vacancy announcements and recruitment docs.
• Experience conducting job analyses and best-qualified determinations.
• Knowledge of OPM qualification standards and merit-system principles.
• Ability to interpret federal regs, DHS policies, and agency rules.
• Strong written and verbal communication skills.
• Detail-oriented with ability to meet deadlines.

Responsibilities

• Draft new vacancy announcements and suggest modifications.
• Enter and maintain vacancy data in federal staffing systems.
• Post approved announcements to USAJOBS and other platforms.
• Conduct job analyses to measure applicant qualifications.
• Develop recruitment documentation including criteria and screening factors.
• Prepare summaries of best-qualified candidates.
• Coordinate with Government HR and experts on requirements.
• Generate and distribute selection certificates per approval.
• Notify Coast Guard personnel when certificates are ready for review.
• Research applicable staffing regulations and procedures.
• Respond to staffing questions within authorized scope.
• Maintain complete staffing documentation and files.
• Protect sensitive applicant information from disclosure.
• Meet deadlines and quality standards for staffing products.
• Coordinate workload and priorities with Project Manager and Government HR.

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

Job description

Description

About Chartis Federal

Chartis Federal is a premier systems engineering and integration firm specializing in mission-critical IT and communications solutions for law enforcement, homeland security, and defense. As a trusted prime contractor with over $160 million in task order awards, we operate across 22 states and support essential government missions worldwide.

Our commitment to excellence has fueled our year-over-year growth, earning us recognition twice as a Washington Technology FAST 50 company and securing a place on the Inc. 5000 list for five consecutive years. At Chartis Federal, our mission is clear: keeping heroes safe and connected—on the battlefield, on the border, and in our backyards.

Position Overview

Chartis Federal is seeking an experienced Staffing Specialist to support the customer’s civilian human resources program. The successful candidate will have extensive experience developing federal vacancy announcements, conducting job and qualification analyses, supporting recruitment actions, and using USA Staffing and USA Hire. This position requires expert knowledge of federal staffing practices and the ability to produce accurate, timely work in accordance with Office of Personnel Management and Department of Homeland Security.

This position is contingent upon contract award.

Duties and Responsibilities

• Draft new vacancy announcements and recommend modifications to existing announcements.
• Enter and maintain vacancy announcements and related information in automated federal staffing systems.
• Ensure approved vacancy announcements are posted to USAJOBS and other appropriate recruitment platforms.
• Conduct job analyses to ensure vacancy announcements accurately measure applicants’ ability to satisfy position requirements.
• Develop recruitment documentation, including qualification criteria, duty statements, knowledge, skills and abilities, questionnaires, selective factors, weighting criteria, and screen-out elements.
• Conduct applicant qualification analyses and prepare summaries of best-qualified candidates.
• Coordinate with Government HR specialists and subject-matter experts to define specialized experience and position requirements.
• Generate and distribute selection certificates following Government approval.
• Notify appropriate Coast Guard personnel when certificates and other staffing actions are ready for review or action.
• Research and apply applicable federal, Department of Homeland Security, and Coast Guard staffing regulations, policies, and procedures.
• Respond to general staffing questions from employees and applicants within the scope authorized by the Government.
• Maintain complete, accurate, and organized staffing documentation and electronic case files.
• Protect sensitive applicant, employee, and personnel information from unauthorized disclosure.
• Meet established deadlines and quality standards for vacancy announcements, qualification analyses, and other staffing products.
• Coordinate closely with the Project Manager and Government HR personnel regarding workload, priorities, status, and potential issues.

Requirements

• At least six years of experience providing federal staffing support services comparable to the duties described above.
• Expert-level knowledge of USA Staffing and USA Hire.
• Demonstrated experience drafting federal vacancy announcements and recruitment documentation.
• Experience conducting job analyses, applicant qualification reviews, and best-qualified determinations.
• Knowledge of Office of Personnel Management qualification standards and federal merit-system staffing principles.
• Ability to interpret and apply federal, Department of Homeland Security, and agency-specific regulations, policies, and procedures.
• Strong written and verbal communication skills.
• Exceptional attention to detail and ability to produce accurate work within established deadlines.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Teams.
• Ability to work independently while coordinating effectively with Government HR specialists, subject-matter experts, and contractor leadership.
• Ability to satisfy Government suitability

Preferred Qualifications

• Previous civilian HR staffing experience supporting the Department of Homeland Security, or another federal agency.
• Experience working directly with USAJOBS vacancy announcements and federal selection certificates.
• Familiarity with federal recruitment strategies, hiring authorities, and applicant assessment methods.

Why Join Chartis Federal?

We offer a competitive compensation and benefits package, including:

• Comprehensive health insurance (medical, dental, vision)
• Retirement plans with company contributions
• Professional development opportunities and career growth support
• A dynamic and collaborative work environment where your contributions are valued

At Chartis Federal, we believe in fostering a culture of excellence, integrity, and innovation while supporting critical national security missions. Join us in shaping the future of government contracting and national security solutions.

Chartis Federal is an Equal Opportunity Employer and employs qualified individuals regardless of race, religion, color, sex, national origin, age, disability, or any other classification proscribed under applicable law. We participate in E-Verify.