Staffing Operations Specialist

Focus GTS; Fort Lauderdale (FL); In loco; USD 55.000 - 75.000; Tempo pieno

Descrizione del lavoro

Focus GTS is seeking a Staffing Operations Specialist to support our recruiting team and the candidates and consultants we serve. You will coordinate the operational candidate journey, own onboarding from accepted offer through start, maintain dependable consultant support during assignments, oversee back office activities, and help the team get full value from Tracker RMS.

This role is well suited to someone who enjoys both detailed execution and thoughtful, responsive communication.

Competenze

• Experience in staffing or recruiting operations, coordination of candidate activity, onboarding, or related role.
• Proficiency with Tracker RMS including candidate and placement records, workflows, reporting and data quality.

Mansioni

• Coordinate candidate activity throughout the recruiting process, including scheduling, follow-up, status updates, documentation, and handoffs with recruiters.
• Own onboarding logistics for new placements: collect documents, coordinate screening, confirm start details, flag gaps before start date.
• Serve as a key contact for consultants between recruiter check-ins, address routine questions, and escalate issues when needed.
• Track assignment milestones, extensions, end dates, and redeployment; support smooth transitions at each stage.
• Maintain accurate candidate, placement, and consultant records in Tracker RMS; coach teammates on workflows and data quality improvements.
• Coordinate placement and assignment information with recruiters, leadership, payroll, billing, and other partners; document repeatable staffing processes.

Conoscenze

Staffing ops

Tracker RMS

Organization

Communication

Confidentiality

Descrizione del lavoro

Staffing Operations Specialist | Focus GTS

About the role

Focus GTS is seeking a Staffing Operations Specialist to support our recruiting team and the candidates and consultants we serve. You will coordinate the operational candidate journey, own onboarding from accepted offer through start, maintain dependable consultant support during assignments, oversee back office activities, and help the team get full value from Tracker RMS. This role is well suited to someone who enjoys both detailed execution and thoughtful, responsive communication.

What you will do

• Coordinate candidate activity throughout the recruiting process, including scheduling, follow-up, status updates, documentation, and timely handoffs in partnership with recruiters.
• Own onboarding logistics for new placements: collect and track required documents, coordinate screening and client-specific steps, confirm start details, and flag gaps before they affect a start date.
• Be an accessible point of contact for consultants between recruiter check-ins. Ask about their experience and wellbeing, respond to routine questions, recognize concerns, and elevate sensitive or substantive issues promptly.
• Track assignment milestones, extensions, end dates, and possible redeployment; help ensure consultants experience a well‑managed transition at each stage.
• Maintain accurate candidate, placement, and consultant records in Tracker RMS; coach colleagues on agreed workflows and identify ways to improve data quality, reporting, reminders, and automation.
• Coordinate accurate placement and assignment information with recruiters, leadership, payroll, billing, and other partners. Document repeatable staffing processes and improve handoffs.

What you bring

• Experience in staffing or recruiting operations, candidate coordination, contractor care, onboarding, or a related role.
• Practical proficiency with Tracker RMS, including candidate and placement records, workflows, reporting, and data quality.
• Strong organization and follow‑through across simultaneous placements, deadlines, and stakeholders.
• Clear, empathetic communication and sound judgment about when a consultant concern needs recruiter or leadership attention.
• Comfort handling confidential candidate and employment information carefully and accurately.
• Ability to improve processes while remaining responsive to the day‑to‑day needs of recruiters and consultants.

How success will be measured

New placements move through a consistent onboarding process and are ready to start on time; Tracker RMS records remain current and useful; recruiters spend less time on routine coordination; consultants receive timely support between recruiter check‑ins; timesheets, payroll, and billing happen seamlessly; and assignment milestones and concerns are visible early enough for the team to act.

Why work at Focus GTS

You’ll join a close knit team where your work is visible and your ideas are heard. We’re a Florida based staffing and recruitment firm that partners with leading technology companies, and we believe great placements happen when consultants feel supported from the day they accept an offer to the day they move on to their next opportunity. In this role, you won’t just keep things running; you’ll help shape how we work, from refining our onboarding process to building smarter workflows in Tracker RMS. You’ll collaborate directly with recruiters and leadership, see the impact of your efforts every day, and grow alongside a team that values accountability, care, and continuous improvement. If you take pride in getting the details right and making people’s experience better, you’ll fit right in here.

Focus GTS is an equal opportunity employer. Employment decisions are based on qualifications and business needs without regard to protected status.