Staffing Coordinator – CCDC Coatesville

Chester County Intermediate Unit; Downingtown (Chester County); On-site; USD 62,000 - 78,000; Full time

Benefits offered by this job

Excellent medical, prescription,Vision

Dental coverage at minimal cost

Retirement through PSERS

Paid vacation/sick/personal days

Job summary

The Chester County Intermediate Unit (CCIU) seeks a Staffing Coordinator to support Advanced Clinical Services by coordinating direct care staff for students with special needs. Responsibilities include supervising staff, training, and ensuring adherence to HIPAA/FERPA regulations within the school-based program.

The position is based at the Child and Career Development Center in Coatesville, PA, with scheduling Monday–Friday and 260 workdays per year.

Qualifications

• Bachelor’s degree in Psychology, Education, Social Work, Counseling, or Mental Health is required.
• Master’s degree preferred
• Prior supervisory experience preferred
• Current child abuse, criminal history, and FBI Fingerprint clearances

Responsibilities

• Coordinate and oversee services to meet students' individualized needs in collaboration with LEAs.
• Communicate with school districts and staffing agencies to ensure proper staffing.
• Access databases and approve daily logs, enroll/remove clients, and create staff accounts.
• Provide orientation, training, and direct supervision to staff; assess development needs.
• Ensure delivery of direct care services per students’ IEPs and maintain stakeholder communications.
• Monitor billing data for compliance with regulations; support staff in computer applications.
• Prepare reports for districts, state, and federal agencies.

Skills

Supervisory experience

Education

Bachelor’s degree

Master’s degree preferred

Job description

At the present time, a vacancy exists for a Staffing Coordinator position within the Student Services division of the Chester County Intermediate Unit (CCIU). This position works within Advanced Clinical Services (ACS) to facilitate the provision of one-on-one staff who work with students with special needs. The Staffing Coordinator will handle referrals for services from LEAs, work with a staffing agency, facilitate the training and orientation of new staff, monitor and approve clinical notes, provide ongoing supervision of staff, and maintain communication with all stakeholders. ++This position will be based at the++ ++Child and Career Development Center++++in Coatesville++++, PA.++

The Staffing Coordinator will handle referrals for services from LEAs for direct care staff, work with staffing agencies on staffing the needs, facilitate the training and orientation of new staff, monitor and approve clinical notes, provide ongoing supervision of staff, and maintain communication with all stakeholders.

The CCIU provides services to the 12 school districts in Chester County. This includes services to nearly 86,000 public and non-public school students and over 6,000 educators. The Chester County Intermediate Unit is one of 29 regional educational agencies established by law in Pennsylvania in 1971. Working between the Pennsylvania State Department of Education and the local school districts, the Intermediate Unit’s mission is to provide services that can be offered most economically at the regional level.

Are you motivated to create brighter futures for students, families, and the entire community? If so, we want you on Team CCIU! At the CCIU, we pride ourselves on the creativity, dedication, and collaborative spirit that our employees bring to their work every day, and we know that achieving success together takes a team approach!

++Qualifications++:

• Bachelor’s degree in Psychology, Education, Social Work, Counseling, or Mental Health, etc. required
• Master’s degree preferred
• Prior supervisory experience preferred
• Current child abuse, criminal history, and FBI Fingerprint clearances

++Duties & Responsibilities++:

• Facilitate the provision of services to meet the individualized needs of clients by working in a cross-collaborative effort with Local Education Agencies.
• Communicate with school districts regarding cases that may require special skills of staff. Work with staffing agency to ensure appropriate staffing of cases.
• Access online databases and approve the daily submission of electronic logs by staff in a timely and accurate manner and upload any required documents. Update databases as clients are enrolled and exited. Create new accounts for staff as required.
• Provide orientation, training, and direct supervision to staff, monitor staff performance, and determine staff development needs.
• Coordinate and oversee the delivery of direct care services delineated in students’ IEP plans.
• Maintain professional communication across all stakeholders to ensure that needs are being met and to identify areas for improvement.
• Access online databases, monitor the billing system, and audit data to ensure compliance with current state and federal regulations.
• Provide guidance and training to staff in the use of various computer application programs: word processing, database, spreadsheets, etc.
• Prepare and submit required reports to districts, state, and federal agencies.
• Maintain HIPPA and FERPA regulations with regard to student/staff data.
• Perform additional duties as needed and specified by new mandates and requirements.

++Salary Range (2026-2027 rates)++:

Project Staff, Level 13

$62,046 – $77,557 annually **Placement upon salary scale dependent upon years of experience in similar role.

++Schedule++:

Monday – Friday; year-round (260 days per year, 7.5 hours per day)

++Project Staff Benefits++:

• Excellent medical, prescription, vision, and dental coverage at minimal cost to employee
• If medical, prescription, vision, and dental coverage are not needed, generous opt-out payments are available
• 1.5% of annual salary flexible benefit cash payment
• Life insurance in amount of 2.5x annual salary, paid by CCIU
• Long-term disability insurance effective the 31st day of illness/injury
• Retirement through PSERS, PA’s Public School Employees Retirement System
• Worker’s Compensation
• New employees start with 10 vacation days, 12 sick days, and 2 personal days annually
• Tuition reimbursement – 100% of up to 15 credits per year
• …and much more!

MS

Equal Opportunity Employer

Chester County Intermediate Unit is an Equal Opportunity Employer. Chester County Intermediate Unit ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Chester County Intermediate Unit has a policy of active recruitment of minority teachers and non-certified employees. Any individual needing assistance in making application for any opening should contact the Department of Human Resources at 484-237-5085.