Staffing Coordinator - Brendan House

loganhealth; Kalispell (MT); On-site; USD 45,000 - 65,000; Full time

Job summary

Logan Health is seeking a Staffing Coordinator to manage daily staff schedules, coverage, and orientation coordination in a full-time day-shift role. You will work with leadership and clinical staff to ensure proper coverage and smooth operations across the unit.

The position emphasizes organization, clear communication, and discretion when handling sensitive information while supporting onboarding and departmental processes in a busy inpatient setting.

Qualifications

• Minimum of one of the following required: related coursework beyond high school; experience in a healthcare environment; experience with complex administrative tasks.

Responsibilities

• Coordinate and maintain staff schedules and daily assignments.
• Manage staff call-outs and ensure appropriate coverage.
• Coordinate orientation schedules for new team members.
• Adjust staffing based on census, workload, and acuity.
• Serve as a primary resource for staffing and scheduling systems.
• Partner with leadership to determine staffing needs and priorities.
• Track staffing trends and maintain accurate records and reports.
• Support training, systems implementation, and process maintenance.

Skills

Organizational skills

Communication skills

Problem-solving

Attention to detail

Microsoft Office

Education

Related coursework beyond high school

Healthcare environment experience

Experience with complex administrative tasks

Tools

Meditech

API Staffing & Scheduling

Microsoft Office

Job description

Staffing Coordinator

Schedule: Full-Time | Monday-Friday | 8:00 AM-5:00 PM | Opportunities for overtime available

Our Mission : Quality, compassionate care for all.

Our Vision : Reimagine health care through connection, service and innovation.

Our Core Values : Be Kind | Trust and Be Trusted | Work Together | Strive for Excellence.

Why You’ll Love This Role

If you're organized, calm under pressure, and enjoy helping a team stay on track, this could be a great opportunity to grow your career at Logan Health.

This role plays an important part in keeping daily operations running smoothly by coordinating staff schedules and assignments, managing staff call-outs, and supporting orientation schedules for new team members. You'll work closely with leadership and clinical staff to make sure the right coverage is in place and employees have the support they need.

CNAs are encouraged to apply, especially those who understand the pace and staffing needs of an inpatient environment and are interested in growing into a staffing, coordination, or administrative role.

What You’ll Be Doing

• Coordinate and maintain staff schedules and daily assignments for the assigned area.
• Manage staff call-outs and work with leadership to identify appropriate coverage.
• Coordinate orientation schedules and help ensure new team members are scheduled for the appropriate training and department orientation.
• Adjust staffing based on patient census, workload, acuity, and department needs.
• Serve as a primary resource for staffing and scheduling systems.
• Partner closely with department leadership to determine staffing needs and priorities.
• Track staffing trends including sick calls, turnover, coverage needs, and other key metrics.
• Maintain accurate staffing records, reports, and scheduling information.
• Support training, implementation, and maintenance of department systems and processes.
• Help identify opportunities to improve staffing efficiency and continuity.
• Provide professional support to leadership and staff while helping daily operations run smoothly.

Qualifications

Minimum of one (1) of the following required :

• Related coursework beyond high school.
• Experience in a healthcare environment.
• Experience working with complex administrative support tasks.

Preferred:

• Inpatient staffing and scheduling experience.
• CNA or other direct patient care experience.
• Experience coordinating staff schedules, assignments, call-outs, or orientation.
• API Staffing & Scheduling and Meditech experience.

What You Bring to the Table

• Strong organizational skills and attention to detail.
• Ability to prioritize and adjust quickly as staffing needs change.
• Strong critical thinking and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to communicate professionally with employees, leadership, and other departments.
• Confidence handling sensitive and confidential information with professionalism and discretion.
• Ability to work independently while contributing to a collaborative team.
• Working knowledge of Microsoft Office Suite and the ability to learn additional systems as needed.

The above essential functions are representative of major duties of positions in this job classification. Specific duties and responsibilities may vary based upon departmental needs. Other duties may be assigned consistent with the knowledge, skills, and abilities required for the role.

Maintains regular and consistent attendance as scheduled by department leadership.

Shift

Day Shift - 8 Hours (United States of America)

Schedule: Full-Time | Monday-Friday | 8:00 AM-5:00 PM | Opportunities for overtime available

Logan Health operates 24 hours per day, seven days per week. Schedules are set to accommodate the requirements of the position and the needs of the organization and may be adjusted as needed.

Notice of Pre-Employment Screening Requirements

If you receive a job offer, please note all offers are contingent upon passing a pre-employment screening, which includes:

• Criminal background check
• Reference checks
• Drug Screening
• Health and Immunizations Screening
• Physical Demand Review/Screening

Equal Opportunity Employer

Logan Health is an Equal Opportunity Employer (EOE/AA/M-F/Vet/Disability). We encourage all qualified individuals to apply for employment. We do not discriminate against any applicant or employee based on protected veteran status, race, color, gender, sexual orientation, religion, national origin, age, disability or any other basis protected by applicable law. If you require accommodation to complete the application, testing or interview process, please notify Human Resources.