Staffing Coordinator - Apprentice Program

Kalitta Air LLC; Michigan; On-site; USD 38,000 - 52,000; Full time

Job summary

Kalitta Air LLC in Oscoda, MI is seeking a Staffing Coordinator to support recruiting and onboarding activities, schedule interviews, and maintain candidate records.

The role requires strong organizational skills, proficiency in MS Office, and the ability to communicate professionally with applicants and teams.

You will partner with the Apprentice Program and HR for onboarding days, applicant status updates, and office duties in a busy aviation office.

Qualifications

• High School diploma or equivalent; some college preferred.
• Proficient in Microsoft Outlook, Word, Excel and Adobe Acrobat.
• Ability to conduct professional correspondence both verbally and written.
• Prior administrative assistant experience a plus.

Responsibilities

• Coordinates hiring activities and schedules interviews for Apprentice applicants.
• Reviews ADP for Apprentice applications and provides application to the Apprentice Program Manager.
• Generates ACS/OJT binders for Apprentices.
• Prepares and assists with new hire onboarding days going over Program information.
• Updates Candidate information in ADP as they are processed through the hiring process or are denied.
• Contacts and updates Apprentice candidates to inform of application statuses.
• Handles incoming call-ins for Apprentices and staff and forwards as needed.
• Organizes and schedules meetings, tours, and events for the Apprentice Program.
• Interfaces with MI Works with Apprentice interviews for grant funding for the Apprentice Program, tracking of Apprentices during Program and after graduation and other actions as needed.
• Maintains supply inventory and coordinates ordering with the admin team.
• Greets and assists clients and visitors as needed.
• Maintains department bulletin boards and information up to date.
• Carries out office duties and errands as needed.
• Assists Administrative Assistant and/or Apprentice Training Coordinator, when needed.

Skills

Communication skills

Organizational skills

Professional writing

Problem-solving

Education

High School diploma or equivalent

Some college preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Adobe Acrobat

Job description

Oscoda, MI, US

Job Title: Staffing Coordinator

Location: Oscoda, MI

Essential Duties and Responsibilities:

• 1. Coordinates hiring activities, schedules interviews for Apprentice applicants
• 2. Reviews ADP for Apprentice applications and provides application to the Apprentice Program Manager
• 3. Generates ACS/OJT binders for Apprentices
• 4. Prepares and assists with new hire onboarding days going over Program information
• 5. Updates Candidate information in ADP as they are processed through the hiring process or are denied
• 6. Contacts and updates Apprentice candidates to inform of application statuses
• 7. Handles incoming call-ins for Apprentices and staff and sends to appropriate parties for notification
• when Administrative Assistant is not available
• 8. Organizes and schedules meetings, tours, and events for the Apprentice Program regarding the
• 9. Interfaces with MI Works with Apprentice interviews for grant funding for the Apprentice Program,
• tracking of Apprentices during Program and after graduation and other actions as needed
• 10. Maintains supply inventory by checking stocks to determine inventory levels, anticipates needed
• supplies and provides needed supply information to the administrative assistant for ordering
• 11. Greets and assists clients and visitors as needed
• 12. Helps organize and maintain office common areas
• 13. Maintains department bulletin boards keeping information up to date as needed
• 14. Carries out office duties and errands such as filing, typing, copying, recording, binding, scanning etc.
• 15. Assists Administrative Assistant and/or Apprentice Training Coordinator, when needed, to process tasks
• 16. Performs any other duties as assigned by the Apprentice Program Manager or Apprentice Program Supervisor

Experience and Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. High School diploma or equivalent required/ some college preferred. Must be familiar with Microsoft Outlook, Word, Excel and Adobe Acrobat. Must be able to conduct professional correspondence both verbally and written. Prior administrative assistant experience a plus.

Other Skills

Must have excellent oral, written and organizational skills. Attention to detail and high level of accuracy required. Strong analytical and problem-solving skills. Must be honest, trustworthy and able to maintain confidential information. Good interpersonal skills required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, sit and talk or hear. The employee is frequently required to use a computer terminal and telephone. The employee is required to stand, walk, and climb/descend stairs.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job is in an office environment with heating and cooling. The noise level in the work environment is usually moderate.

Must be authorized to work in the United States