Staffing Coordinator - Apprentice Program

Kalitta Air, Llc; Michigan; On-site; USD 42,000 - 56,000; Full time

Job summary

Kalitta Air, Llc in Oscoda, MI seeks a Staffing Coordinator to manage apprentice hiring activities, interview scheduling, onboarding support, and candidate communications. The role requires strong organizational and communication skills, plus proficiency with Outlook, Word, Excel, and Adobe Acrobat.

You will coordinate meetings, handle supplies, and assist the Apprentice Program Manager in daily tasks within an office setting.

Qualifications

• High School diploma or equivalent required; some college preferred.
• Proficient with Microsoft Outlook, Word, Excel and Adobe Acrobat.
• Ability to conduct professional correspondence both verbally and in writing.

Responsibilities

• Coordinates hiring activities and schedules interviews for Apprentice applicants.
• Reviews ADP for Apprentice applications and forwards to the Apprentice Program Manager.
• Generates ACS/OJT binders for Apprentices.
• Assists with onboarding days and reviews program information.
• Updates candidate information in ADP through the hiring process.
• Contacts Apprentice candidates to inform them of application statuses.
• Handles incoming calls for Apprentices and staff when needed.
• Organizes meetings, tours, and events for the Apprentice Program.
• Interacts with MI Works on grant funding for the Apprentice Program.
• Maintains office supply inventory and coordinates ordering.
• Greets clients and visitors and assists as needed.
• Maintains office common areas and bulletin boards.
• Performs general office duties such as filing, typing, copying, scanning.
• Supports Administrative Assistant and/or Apprentice Training Coordinator.
• Assists with additional tasks as assigned.

Skills

Oral communication

Written communication

Organizational skills

Attention to detail

Interpersonal skills

Problem-solving

Education

High School diploma or equivalent

Some college

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Adobe Acrobat

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Oscoda, MI, US

Job Title: Staffing Coordinator

Location: Oscoda, MI

Essential Duties and Responsibilities:

1. 1. Coordinates hiring activities, schedules interviews for Apprentice applicants
2. 2. Reviews ADP for Apprentice applications and provides application to the Apprentice Program Manager
3. 3. Generates ACS/OJT binders for Apprentices
4. 4. Prepares and assists with new hire onboarding days going over Program information
5. 5. Updates Candidate information in ADP as they are processed through the hiring process or are denied
6. 6. Contacts and updates Apprentice candidates to inform of application statuses
7. 7. Handles incoming call-ins for Apprentices and staff and sends to appropriate parties for notification when Administrative Assistant is not available
8. 8. Organizes and schedules meetings, tours, and events for the Apprentice Program regarding the
9. 9. Interfaces with MI Works with Apprentice interviews for grant funding for the Apprentice Program,
10. 10. Maintains supply inventory by checking stocks to determine inventory levels, anticipates needed supplies and provides needed supply information to the administrative assistant for ordering
11. 11. Greets and assists clients and visitors as needed
12. 12. Helps organize and maintain office common areas
13. 13. Maintains department bulletin boards keeping information up to date as needed
14. 14. Carries out office duties and errands such as filing, typing, copying, recording, binding, scanning etc.
15. 15. Assists Administrative Assistant and/or Apprentice Training Coordinator, when needed, to process tasks
16. 16. Performs any other duties as assigned by the Apprentice Program Manager or Apprentice Program Supervisor

EXPERIENCE and QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. High School diploma or equivalent required/ some college preferred. Must be familiar with Microsoft Outlook, Word, Excel and Adobe Acrobat. Must be able to conduct professional correspondence both verbally and written. Prior administrative assistant experience a plus.

Other Skills:

Must have excellent oral, written and organizational skills. Attention to detail and high level of accuracy required. Strong analytical and problem-solving skills. Must be honest, trustworthy and able to maintain confidential information. Good interpersonal skills required.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, sit and talk or hear. The employee is frequently required to use a computer terminal and telephone. The employee is required to stand, walk, and climb/descend stairs.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job is in an office environment with heating and cooling. The noise level in the work environment is usually moderate.

Accommodations:

Must be authorized to work in the United States