Staffing Coordinator

Williamsburg-Post-Acute-; Williamsburg (VA); On-site; USD 50,000 - 68,000; Full time

Benefits offered by this job

Competitive pay

Paid time off

Health insurance

401(k) retirement plan

Daily pay options

Disability insurance

Wellness resources

Career advancement

Job summary

Williamsburg Post Acute and Rehabilitation in Williamsburg, VA is seeking a proactive Staffing Coordinator to ensure the nursing department is optimally staffed. You will partner with Nursing Leadership, HR, and administration to balance census, resident care needs, overtime, and agency utilization.

You will maintain accurate schedules, track availability and attendance, and support orientation for new hires while upholding confidentiality and complying with facility policies.

Qualifications

• Experience in staffing and scheduling is required.
• Healthcare staffing experience is strongly preferred.
• Active Virginia CNA license/certification preferred.
• Associate degree preferred; relevant staffing or healthcare experience may be considered in lieu of education.
• Strong computer, clerical, and data-entry skills are expected.

Responsibilities

• Develop and update nursing schedules and coordinate staffing for CNAs, LPNs, RNs and other nursing personnel.
• Ensure coverage based on census, resident needs and facility requirements.
• Identify and fill open shifts, call-outs, and last-minute staffing needs.
• Monitor overtime and agency utilization; work with leadership to reduce costs.
• Maintain staffing records and prepare staffing reports and documentation.
• Coordinate orientation schedules for newly hired nursing staff.

Skills

Staffing & scheduling

Healthcare staffing

Organizational skills

Communication skills

Confidentiality handling

Education

Associate degree preferred

Job description

Staffing Coordinator

Williamsburg Post Acute and Rehabilitation | Williamsburg, VA
Full-Time | Skilled Nursing & Rehabilitation

Help Build the Team That Makes Great Care Possible! ?

Williamsburg Post Acute and Rehabilitation is seeking an experienced, organized, and proactive Staffing Coordinator to join our team in Williamsburg, Virginia!

Our Staffing Coordinator plays a critical role in ensuring our nursing department has the right team in place to provide exceptional care to our residents.

If you have experience with healthcare staffing and scheduling, enjoy solving complex scheduling challenges, and know how to balance employee availability, facility needs, overtime, and agency utilization, we'd love to meet you!

About the Position

As the Staffing Coordinator, you will work closely with the Director of Nursing, nursing leadership, Human Resources, and facility administration to coordinate daily and long-term nursing staffing needs.

You’ll be responsible for maintaining accurate schedules, identifying coverage needs, responding to staffing changes, and helping ensure our facility is appropriately staffed based on census and resident care needs.

What You’ll Do

• Develop, maintain, and update nursing department schedules

• Coordinate staffing for CNAs, LPNs, RNs, and other nursing personnel

• Ensure appropriate staffing coverage based on census, resident needs, and facility requirements

• Identify and fill open shifts, call-outs, and last-minute staffing needs

• Proactively identify upcoming staffing gaps and work with leadership to develop solutions

• Communicate schedule changes and staffing needs with employees and nursing leadership

• Monitor overtime and agency utilization and partner with leadership to identify opportunities for reduction

• Track employee availability, requested time off, schedule changes, and attendance

• Maintain accurate staffing and scheduling records

• Assist with coordinating orientation schedules for newly hired nursing employees

• Partner with Nursing Leadership, Human Resources, and Talent Acquisition regarding current and upcoming staffing needs

• Maintain accurate information within applicable scheduling and staffing systems

• Prepare and maintain staffing reports and related documentation

• Assist with tracking staffing levels and trends

• Communicate professionally and effectively with employees at all levels

• Maintain confidentiality of employee and facility information

• Support compliance with facility policies and applicable staffing requirements

What We’re Looking For

• Previous staffing and scheduling experience required

• Healthcare staffing experience strongly preferred

• Skilled nursing, long-term care, rehabilitation, or senior living experience preferred

• Active Virginia CNA license/certification preferred

• Associate degree preferred; relevant staffing, scheduling, or healthcare experience may be considered in lieu of education

• Strong computer, clerical, and data-entry skills

• Excellent organizational and time-management abilities

• Strong mathematical and problem-solving skills

• Ability to manage multiple priorities in a fast-paced healthcare environment

• Exceptional attention to detail and accuracy

• Strong written and verbal communication skills

• Ability to handle confidential employee information appropriately

• Dependable, proactive, and solutions-focused

• Experience monitoring staffing levels, overtime, agency utilization, or staffing budgets is a plus

Why Williamsburg Post Acute and Rehabilitation?

At Williamsburg Post Acute and Rehabilitation, we know that exceptional resident care starts with having the right team in place.

As our Staffing Coordinator, you’ll have the opportunity to make an impact every day by helping our nursing team stay organized, supported, and appropriately staffed.

What We Offer

• Competitive Compensation

• Generous Paid Time Off

• Medical, Dental & Vision Insurance

• 401(k) Retirement Savings Plan

• Daily Pay Options

• Disability & Supplemental Insurance Options

• Employee Wellness Resources

• Career Advancement Opportunities

• Educational & Professional Development

• Comprehensive Orientation & Training

• Supportive and Collaborative Workplace Culture

Equal Opportunity Employer

Williamsburg Post Acute and Rehabilitation is an Equal Opportunity Employer committed to maintaining a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, gender identity, sexual orientation, or any other status protected by applicable law.

We proudly support and encourage veterans, active-duty service members, reservists, National Guard members, and military spouses to apply.