Staffing Coordinator

An-Mi; Tulsa (OK); On-site; USD 38,000 - 60,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

PTO

Weekly pay

Employee Assistance Program (EAP)

Snack/Drink Room access

Job summary

An-Mi in Tulsa is seeking a Staffing Coordinator to keep our local workforce pipeline moving, supporting recruiting, onboarding, and scheduling. You’ll coordinate orientations, match staff to client assignments, and work with payroll to ensure accurate time records.

Daily tasks include confirming start times, updating systems, handling confidential files, and communicating schedule changes to applicants, employees, supervisors, and clients. Strong coordination and communication are essential.

Qualifications

• Experience learning recruiting, onboarding, scheduling, and timekeeping processes.
• Strong organization, follow-through, and attention to detail in a fast-paced setting.
• Clear verbal/written communication; able to communicate in English and a second required language.
• Professional judgment with sensitive applicant/employee and payroll information.
• Computer proficiency and ability to learn ATS/scheduling/timekeeping systems.

Responsibilities

• Assist recruiting and onboarding to keep openings filled.
• Coordinate orientations and timekeeping with payroll.
• Match employees to client assignments and maintain schedules.
• Maintain confidential staffing files and respond to inquiries.
• Communicate schedule updates with applicants, employees, supervisors, and clients.

Skills

Recruiting processes

Onboarding

Scheduling

Timekeeping systems

Communication

Attention to detail

Bilingual English & second language

Job description

The Position

We’re hiring a Staffing Coordinator to help keep our Tulsa-area workforce pipeline moving—so openings are filled quickly and employees are set up for success. You’ll support recruiting and hiring, coordinate onboarding and orientations, match employees to the right client assignments, and partner with payroll to help ensure time records are submitted and accurate. You’ll also communicate schedules and updates clearly with applicants, employees, supervisors, and clients while keeping staffing files complete and confidential.

Required skills/qualifications:

• Ability to learn recruiting, onboarding, scheduling, and timekeeping processes
• Strong organization, follow-through, and attention to detail in a fast-paced setting
• Clear verbal/written communication; able to communicate in English and a second required language
• Professional judgment with sensitive applicant/employee and payroll information
• Computer proficiency and ability to learn ATS/scheduling/timekeeping systems

Your Typical Day

You’ll start by checking open orders, new applicants, and any overnight schedule changes, then shift into a steady rhythm of calls, messages, and quick updates to keep everyone aligned. Throughout the day you’ll confirm start times, coordinate orientations, and respond to questions from employees and client contacts. You’ll set aside time to update systems, review files for completeness, and resolve small issues before they become bigger problems. Most days wrap with a final look at next-day coverage and any weekend needs so the team is ready.

What You’ll Receive

• Medical, Dental, and Vision coverage
• Paid Time Off (PTO)
• Weekly pay
• Employee Assistance Program (EAP)
• Snack/Drink Room access