Staffing Coordinator

Acadia Healthcare; Tucson (AZ); On-site; USD 42,000 - 56,000; Full time

Job summary

Acadia Healthcare in Tucson, AZ is seeking an experienced Scheduling Administrator to organize and prepare work schedules for nursing units based on census and patient acuity. You will monitor staffing, coordinate coverage for time-off, and provide administrative support to HR and payroll teams.

The role requires experience with automated scheduling platforms, strong Microsoft Word and Excel skills, and the ability to communicate issues to leadership. Equal opportunity employer.

Qualifications

• High school diploma or equivalent is required.
• Experience with automated scheduling platforms is required.
• Experience in healthcare scheduling is preferred.
• Microsoft Word and Excel knowledge and experience are required.

Responsibilities

• Monitor census, staffing, scheduled admissions and discharges to ensure adequate staff for each shift.
• Prepare monthly staffing schedule and communicate issues to appropriate staff.
• Amend staffing schedule as needed to provide quality patient care.
• Find coverage for all nursing time-off requests and call-outs.
• Track absenteeism as assigned.
• Coordinate staffing for program transports as needed.
• Provide administrative support as needed.
• Calculate lateness, Daily FTE and weekend shift reports bi-weekly and share with leaders.

Skills

Scheduling

Administrative coordination

Communication

Education

High School diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Purpose Statement

Organize and prepare work schedules according to established nursing guidelines based on census and patient acuity for all nursing units and programs.

Purpose Statement

Organize and prepare work schedules according to established nursing guidelines based on census and patient acuity for all nursing units and programs.

Essential Functions

• Monitor census, staffing, scheduled admissions and discharges (minimum twice daily) to ensure the appropriate amount of staff is available for each work shift.


• Prepare monthly staffing schedule and communicate issues to appropriate staff.


• Amend staffing schedule as requested and/or necessary to provide quality patient care.


• Responsible for finding coverage for all nursing time-off requests and call-outs.


• Responsible for tracking absenteeism as assigned.


• Coordinate staffing for program transports, as needed.


• Provide administrative support, as needed.


• Calculate lateness, Daily FTE and weekend shift reports (bi-weekly) and distribute to leaders as assigned.


• Collect and calculate program nursing time clock adjustment forms and punch detail reports as assigned.


• Work with HR and payroll teams to resolve paycheck issues, as needed.


• Attend staffing meetings, as needed.


• Attend nursing leadership meetings, as needed.

Other Functions

• Perform other functions and tasks as assigned.

Education/Experience/Skill Requirements

• High School diploma or equivalent required.


• Experience with automated scheduling platforms required.


• Experience in healthcare scheduling preferred.


• Microsoft Word and Excel software knowledge and experience required.

Licenses/Designations/Certifications

• CPR and de-escalation/restraint certification required (training available upon hire and offered by facility).


• First aid may be required based on state or facility.

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal and local laws.