Staffing Coordinator

Acadia Healthcare; Saddlebrooke (AZ); On-site; USD 42,000 - 64,000; Full time

Job summary

Acadia Healthcare is seeking a Staffing Scheduler to organize and prepare work schedules across nursing units, ensuring adequate staffing aligned with census and patient acuity. You will monitor staffing levels, adjust monthly schedules, and coordinate coverage for time-offs, while collaborating with HR and payroll.

The role requires a high school diploma, experience with automated scheduling platforms, and proficiency in Microsoft Word and Excel.

Qualifications

• High School diploma or equivalent required.
• Experience with automated scheduling platforms required.
• Experience in healthcare scheduling preferred.
• Microsoft Word and Excel software knowledge and experience required.

Responsibilities

• Monitor census, staffing, scheduled admissions and discharges to ensure sufficient staff for each shift.
• Prepare monthly staffing schedule and communicate issues to appropriate staff.
• Amend staffing schedule as needed to provide quality patient care.
• Find coverage for all nursing time-off requests and call-outs.
• Track absenteeism as assigned.
• Coordinate staffing for program transports as needed.
• Provide administrative support as needed.
• Compute lateness, Daily FTE and weekend shift reports and distribute to leaders.

Skills

Scheduling experience

Education

High School diploma or equivalent

Tools

Microsoft Word

Excel

Job description

Overview

PURPOSE STATEMENT:

Organize and prepare work schedules according to established nursing guidelines based on census and patient acuity for all nursing units and programs.

Responsibilities

ESSENTIAL FUNCTIONS:

• Monitor census, staffing, scheduled admissions and discharges (minimum twice daily) to ensure the appropriate amount of staff is available for each work shift.
• Prepare monthly staffing schedule and communicate issues to appropriate staff.
• Amend staffing schedule as requested and/or necessary to provide quality patient care.
• Responsible for finding coverage for all nursing time-off requests and call-outs.
• Responsible for tracking absenteeism as assigned.
• Coordinate staffing for program transports, as needed.
• Provide administrative support, as needed.
• Calculate lateness, Daily FTE and weekend shift reports (bi-weekly) and distribute to leaders as assigned.
• Collect and calculate program nursing time clock adjustment forms and punch detail reports as assigned.
• Work with HR and payroll teams to resolve paycheck issues, as needed.
• Attend staffing meetings, as needed.
• Attend nursing leadership meetings, as needed.

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High School diploma or equivalent required.
• Experience with automated scheduling platforms required.
• Experience in healthcare scheduling preferred.
• Microsoft Word and Excel software knowledge and experience required.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• CPR and de-escalation/restraint certification required (training available upon hire and offered by facility).
• First aid may be required based on state or facility.

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