Staffing Coordinator

Allina Health; Shakopee (MN); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player in healthcare is seeking dedicated individuals to join their staffing team. This role focuses on coordinating staff assignments to ensure optimal patient care, utilizing technology for effective scheduling, and communicating with staff regarding changes. The ideal candidate will possess strong computer skills and the ability to thrive in a fast-paced medical environment. With a commitment to employee well-being, this organization offers a range of benefits and resources to support your personal and professional growth. Join a team that values compassion and excellence in care!

Benefits

Medical/Dental

PTO/Time Away

Retirement Savings Plans

Life Insurance

Short-term/Long-term Disability

Paid Caregiver Leave

Tuition Reimbursement

Student Loan Support Benefits

Qualifications

• Education and/or experience needed to meet required functional competencies.
• Ability to work independently and identify priorities in a fast-paced environment.

Responsibilities

• Coordinates staff assignments to support patient care needs.
• Utilizes staffing technology to allocate staff effectively.

Skills

Basic Computer Skills

Communication Skills

Problem-Solving Skills

Multi-tasking

Education

High School Diploma or GED

Post Secondary Education

Tools

Windows

Microsoft Word

Microsoft Excel

Job description

Number of Job Openings Available:

1

Date Posted:

May 08, 2025

Department:

46003830 Staffing Office

Shift:

Day/Evening (United States of America)

Shift Length:

8 hour shift

Hours Per Week:

36

Union Contract:

Non-Union-NCT

Weekend Rotation:

Every Other

Job Summary:

Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career.

Key Position Details:

• 0.9 FTE (72 hours every two-week period)
• 8-hour, day / evening shifts
• Days: 5a - 130p, Evenings: 1p - 930p
• Every other weekend rotation

Job Description:

Coordinates staff assignments to support patient care needs and provides scheduling support in accordance with staffing and scheduling guidelines.

Principle Responsibilities

• Staffing Responsibilities.
  • Utilizes staffing technology to allocate staff to meet the healthcare facility needs.
  • Requests daily per diem agency staff as needed.
  • Documents staff assignments and codes schedules to ensure timecard accuracy.
  • Uses basic problem-solving skills to identify where staff are allocated to meet the staffing needs of units supported by staffing office.
  • Uses critical thinking skills to anticipate staffing needs for the areas supported by the staffing office.
  • Uses electronic communication system to communicate with staff on staffing changes, openings and scheduling adjustments.
  • Uses bargaining unit contracts to understand how they affect the staffing process and policies.
  • Forecasts staffing needs using applicable technology.
  • Reports staffing status to house supervisors, and department leaders.
• Department Responsibilities.
  • Uses basic computer skills for data entry.
  • Communicates regularly via phone with internal and external customers using polite and proper phone etiquette and communications. Orients new staff and others to the role or tasks if needed.
  • Coordinates questions and problems to senior level staffing coordinators and other leaders, as appropriate.
  • Attends and participates in staff huddles and department meetings.
• Other duties as assigned.

Required Qualifications

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description, and High school diploma or GED preferred
• 0 to 2 years of basic Computer skills, including the knowledge and ability to use Windows, Word and Excel

Preferred Qualifications

• Post secondary education
• 0 to 2 years of experience working in a fast-paced medical environment with the ability to identify priorities, work independently, problem solve and multi-task

Physical Demands

• Sedentary:
• Lifting weight up to 10 lbs. occasionally, negligible weight frequently

Pay Range

Pay Range: $21.55 to $29.35 per hourThe pay described reflects the base hiring pay range. Your starting rate would depend on a variety of factors including, but not limited to, your experience, education, and the union agreement (if applicable). Shift, weekend and/or other differentials may be available to increase your pay rate for certain shifts or work.

Benefit Summary

Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That's why we devote extraordinary resources to help you grow and thrive - not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well-being - mind, body, spirit and community - of you and your family members.

Allina Health is all in on your well-being. Because well-being means something different to everyone, our award-winning program provides you with the resources you need to help you navigate your personal journey. This includes up to $100 in well-being dollars, dedicated well-being navigators, and many programs, activities, articles, videos, personal coaching and tools to support you on your journey.

In addition, Allina Health offers employee resources groups (ERGs) -- voluntary, employee-led groups that serve as a resource for members and organizations by fostering a diverse, inclusive workplace aligned with the organization's mission, values, goals, business practices, and objectives. Allina Health also engages employees in various community involvement and volunteering events.

Benefits include:

• Medical/Dental

• PTO/Time Away

• Retirement Savings Plans

• Life Insurance

• Short-term/Long-term Disability

• Paid Caregiver Leave

• Voluntary Benefits (vision, legal, critical illness)

• Tuition Reimbursement or Continuing Medical Education as applicable

• Student Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness Program

• Allina Health is a 501(c)(3) eligible employer

*Benefit eligibility/offerings are determined by FTE and if you are represented by a union.