Staffing Coordinator

St. Mark Village; Palm Harbor (FL); On-site; USD 22,730 - 27,552; Full time

Benefits offered by this job

Medical

Dental

Vision

HSA

Disability (Short & Long-term)

Life & AD&D Insurance

Employee Assistance Program

Job summary

St. Mark Village in Palm Harbor, FL, is seeking a Staffing Coordinator to create and maintain staffing schedules for SNF, Assisted Living, and Skilled Care units. This full-time role supports the nursing team and ensures accurate timekeeping and regulatory documentation.

The position requires a Florida CNA license, 2 years scheduling experience, and strong MS Office skills. Evening schedule is Monday–Friday, 7am–4pm, with holiday and weekend rotation.

Qualifications

• 2 years scheduling experience or related training (required).
• Strong typing skills (45+ WPM) and proficiency with Microsoft Office (required).
• Excellent communication, organization, and teamwork skills (required).
• Active Florida CNA license (required).
• High School Diploma or GED (required).
• Applicants must be able to produce a negative drug test.

Responsibilities

• Create and maintain accurate staffing schedules for SNF, Assisted Living, and Skilled Care units.
• Manage time-off requests, call-outs, tardies, and schedule changes in OnShift.
• Monitor timekeeping records and prepare staffing and attendance reports.
• Maintain regulatory staffing documentation and PBJ updates.
• Serve as a primary contact for phone calls and inquiries, providing administrative support.
• Support nursing team, including assisting CNA duties when needed.

Skills

Scheduling

Typing 45 WPM

Microsoft Office

Communication

Florida CNA license

High School Diploma

Drug test

Education

High School Diploma or GED

Tools

OnShift scheduling system

Job description

Staffing Coordinator $16.50 - $20/hour | Full-Time

St. Mark Village | Palm Harbor, FL

Make a difference in someone's life every day. Join St. Mark Village and start your path to a fulfilling career in a compassionate, purpose-driven community. Be part of our award-winning team where every day brings the chance to make a meaningful difference.

Why Join Us?

• Culture of compassion: Help us make a positive impact on every life we touch
• Competitive Pay: $16.50 - $20/hour + credit given for experience
• Evening Schedule: Full-time, Monday–Friday, 7am – 4pm | Holiday and weekend rotation required
• Investing in You: Enjoy a comprehensive, quality benefits package
• Supportive Team: We value our team members just as much as the people we serve

What You'll Do:

• Create and maintain accurate staffing schedules for SNF, Assisted Living, and Skilled Care units, ensuring appropriate coverage and staffing levels at all times.
• Manage time‑off requests, call‑outs, tardies, and schedule changes while keeping the OnShift scheduling system updated with employee rotations, agency staffing, and attendance records.
• Monitor timekeeping records daily, resolve missed or inaccurate punches, and prepare staffing and attendance reports for leadership.
• Maintain regulatory staffing documentation, including daily staffing postings, PBJ updates, and required compliance records.
• Serve as a primary point of contact for phone calls, visitors, and team member inquiries, providing professional administrative support.
• Support the nursing team as needed, including assisting with CNA duties when required and promoting a safe, resident‑focused environment.

What You'll Need:

• 2 years of scheduling experience or related training (required)
• Strong typing skills (45+ WPM) and proficiency with Microsoft Office (required)
• Excellent communication, organization, and teamwork skills (required)
• Active Florida CNA license (required)
• High School Diploma or GED (required)
• Applicants for this position must be able to produce a negative drug test

Benefits Available to You:

• Medical
• Dental
• Vision
• HSA
• Short and Long‑term Disability
• Voluntary Life & AD&D Insurance
• Employee Assistance Program

To apply, please complete the required questionnaire. We accept applications on a rolling basis.

We are an Equal Opportunity Employer and are committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, disability, medical condition, genetic information, marital status, veteran or military status, citizenship status, pregnancy (including childbirth, lactation, and related conditions), political affiliation, or any other status protected by applicable federal, state, or local laws. We are committed to providing an inclusive and accessible recruitment process. If you require accommodations during the interview process, please let us know. Reasonable accommodations will be provided upon request to ensure equal opportunity for all applicants.

Applicants for this position must be able to produce a negative drug test. Applicants may be subject to a background check. Employees in this position must be able to satisfactorily perform the essential functions of the position. If requested, this organization will make every effort to provide reasonable accommodations to enable employees with disabilities to perform the position's essential job duties. As markets change and the Organization grows, job descriptions may change over time as requirements and employee skill levels evolve. With this understanding, this organization retains the right to change or assign other duties to this position.