Staffing Coordinator

Generations; Fort Collins (CO); On-site; USD 42,000 - 54,000; Full time

Job summary

Generations is seeking a Staffing Coordinator in Fort Collins, CO to schedule care staff across Assisted Living, Memory Care, and Post-Acute care settings, ensuring adequate staffing and compliance with regulations while upholding our mission and values.

The role requires strong communication, organization, and basic computer skills, including WordPerfect and Excel. CPR/First Aid certification is preferred. Some evenings and weekends may be scheduled as needed.

Qualifications

• High school diploma or GED is required.
• 1 year of scheduler experience in healthcare or senior living.
• Caregiver/CNA experience preferred.
• CPR and First Aid certification.
• Proficient in English (read/write/speak).

Responsibilities

• Schedule care staff to maintain staffing levels.
• Ensure budgeted hours compliance and manage call-ins.
• Assist with employment inquiries and interviews.
• Create and maintain time-off request processes.
• Track staff certification renewals.
• Assist with LMS training assignments.
• Protect resident confidentiality.
• Support management on staffing projects.
• Perform other assigned tasks.

Skills

Communication

Organization

Math skills

Customer service

Education

High school diploma or GED

Tools

WordPerfect

Microsoft Excel

Job description

The Staffing Coordinator is responsible for scheduling of care staff in Assisted Living, Memory Care, and/or Post-Acute Care. Ensures appropriate staffing levels are maintained for delivery of care services. Complies with federal, state and local standards for community operation. Incorporates Generations' Mission, Vision, and Values into their daily work and interactions with others.

Scope Of Job Tasks

• Ensure compliance of budgeted hours. Responsible for all staff call ins. (Company phone provided.) Will be required to work shifts when short staffed.
• Assist with employment inquiries, screening, reference checks, interviews, etc. May be asked to assist with interviews and/or scheduling interviews.
• Create and maintain a process for employees to request off time.
• Create schedule consistent with needs and request off time.
• Tracking and communicate with employees of certification renewals.
• May assist with assigning and tacking annual training in the LMS system for care staff.
• Assist management with projects pertaining to staffing and scheduling.
• Maintain and protect the confidentiality of resident information at all times.
• Perform other tasks as assigned.
• With specialized training and written approval, may perform additional and specialized tasks pertinent to the assigned area.

Education

JOB SPECIFICATION:

• High school diploma or GED is required

Experience

• One (1) year of relevant experience as a scheduler in a senior living or healthcare environment.
• Experience as a caregiver, Med Aide, CNA preferred.

Qualifications

• Ability to effectively communicate to all employees face to face each shift you are working.
• Assist with removing obstacles that are hindering staff performance.
• Knowledge of or ability to learn WordPerfect and Microsoft Excel; ability to use a computer and other office equipment.
• Ability to perform basic mathematical calculations.
• Ability to effectively communicate with residents, families, supervisor, employees.
• Ability to maintain and organized workspace and work product.
• Certification in CPR and First Aid
• Ability to read, write, speak, and understand the English language

Physical Demands

• Workday - 8 hours
• Stands - Occasional
• Sits - often, up to 8 hours
• Walks - often, short distances
• Bends - often
• Stairs - occasional, but not required
• Climbs - seldom
• Kneels - occasional
• Lifts - seldom 20lbs.
• Repetitive hand/foot - occasional (typing)

Supervision

• This position has no supervisory responsibilities.

Working Conditions

• In some cases, you may also be exposed to various infectious diseases
• May be subject to hostile and emotionally upset residents, family members, etc.
• May be required to work evenings, weekends, and holidays as scheduled.

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

We are an equal opportunity employer and consider all qualified applicants equally regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

Generations is a family-first, family-owned, and family-operated business serving senior living communities across California, Colorado, Oregon, Utah, and Washington since 1943. We are dedicated to supporting and increasing the vitality and joy of our residents and our staff. We cherish the unique gifts and complementary skills each person brings to our team. A family caring for families, we are simply unlike anywhere you have ever worked. Come find a home with us.

Bringing Generations together in the joy of living and everything it means to be human.