Staffing Coordinator

Cape Cod Healthcare Inc; Falmouth (MA); On-site; USD 31,000 - 39,000; Full time

Job summary

Falmouth Hospital Association in Massachusetts is seeking a Staffing Coordinator to oversee staffing and scheduling for Surgical Services, Medical/Surgical units and the Emergency Department, ensuring alignment with budget and patient care needs.

The role handles time records, payroll-related paperwork, and develops reports for department managers. It emphasizes customer service, multi-tasking, and training for end-users of scheduling systems.

Qualifications

• High School graduate or equivalent; college degree preferred.
• Two to four years supervisory experience, knowledge of manpower planning, scheduling, methods and techniques, and familiarity with computer.
• One to two years’ experience.
• Intermediate computer ability. MOX, Outlook, Word, Excel, and ATSS

Responsibilities

• Handles all aspects related to employee time records prior to timecard processing.
• Functions as the central communication source regarding staffing and scheduling issues.
• Responsible for overall coordination of department staffing and scheduling in line with budget and patient needs.
• Responsible for tracking and generating reports for Department Managers.
• Practices with a Customer Service approach to all activities.
• Successfully manages multiple projects and responsibilities.
• Perform other work related duties as assigned or requested.
• Coordinates schedules for assigned staff according to needs identified by manager.
• Maintains and troubleshoots for computerized scheduling system.
• Codes and enters data into computer using standard procedures and established time schedule.
• Provides direction to constant observer staff.
• Provides training and support to end-users.
• Establishes own work plan and priorities using standard procedures to assure timely completion of assigned work in conformance with department policies and procedures.

Skills

Customer service

Communication

Supervisory experience

Education

High School diploma

Two years Business College

Tools

MOX

Outlook

Word

Excel

ATSS

Job description

Job Description - Staffing Coordinator (260915-50003014)

Purpose of Position

Under the general direction of the Supervisor of Staffing and Scheduling is responsible for overall coordination of staffing and scheduling the Surgical Services, Medical/ Surgical units and the Emergency Department in line with the budget and patient care requirements. Handles all aspects related to employee time records prior to payroll involvement and the paperwork for payroll adjustments in the event that paychecks are incorrect.

Description

• 1. Handles all aspects related to employee time records prior to timecard processing. (I.e. sick calls, filling open shifts, sign ups and daily schedule reconciliation.)
• 2. Functions as the central communication source regarding staffing and scheduling issues.
• 3. Responsible for overall coordination of department staffing and scheduling in line with budget and patient needs.
• 4. Responsible for tracking and generating reports for Department Managers.
• 5. Practices with a Customer Service approach to all activities.
• 6. Successfully manages multiple projects and responsibilities.
• 7. Perform other work related duties as assigned or requested.
• 8. Coordinates schedules for assigned staff according to needs identified by manager.
• 9. Maintains and troubleshoots for computerized scheduling system.
• 10. Codes and enters data into computer using standard procedures and established time schedule.
• 11. Provides direction to constant observer staff.
• 12. Provides training and support to end-users.
• 13. Establishes own work plan and priorities using standard procedures to assure timely completion of assigned work in conformance with department policies and procedures.

Consistently provides service excellence to all patients, family members, visitors, volunteers and co-workers in a manner that reflects Falmouth Hospital’s commitment to CARES: compassion, accountability, respect, excellence and service.

Qualifications

• High School graduate or equivalent, college degree preferred. Equivalent of two (2) years of Business College preferred. Two (2) to four (4) years supervisory experience,experience in Business Operations, Communications, knowledge of manpower planning, scheduling, methods and techniques, and familiarity with computer.
• One to two years’ experience.
• Intermediate computer ability. MOX, Outlook, Word, Excel, and ATSS

Organization

Falmouth Hospital Association

Primary Location

Massachusetts-Falmouth

Department : FHA-Nursing Administration

Annual/Hourly : Hourly

Hiring Pay Range : $ 22.78 - $ 28.5