Staffing Coordinator

Cape Cod Healthcare; Falmouth (MA); On-site; USD 32,000 - 40,000; Full time

Job summary

Falmouth Hospital Association in Massachusetts–Falmouth is seeking a Staffing and Scheduling Coordinator to oversee staffing for Surgical Services, Medical/Surgical units and the Emergency Department in line with budget and patient care needs. This role handles time records prior to payroll and maintains the computerized scheduling system.

You will coordinate shifts, provide training on scheduling tools, generate reports for managers, and ensure timely completion of tasks with a focus on CARES

Qualifications

• High School diploma; college degree preferred.
• Equivalent of two years of Business College preferred.
• Two to four years supervisory experience in business operations, communications, manpower planning, scheduling, and computer familiarity.

Responsibilities

• Handles all aspects related to employee time records prior to timecard processing (sick calls, filling open shifts, sign ups, daily schedule reconciliation).
• Functions as the central communication source regarding staffing and scheduling issues.
• Responsible for overall coordination of department staffing and scheduling in line with budget and patient needs.
• Responsible for tracking and generating reports for Department Managers.
• Performs duties with a customer service approach to all activities.
• Manages multiple projects and responsibilities.
• Coordinates schedules for assigned staff according to needs identified by manager.
• Maintains and troubleshoots computerized scheduling system.
• Codes and enters data into computer using standard procedures and established time schedule.
• Provides direction to constant observer staff.
• Provides training and support to end-users.
• Establishes own work plan and priorities using standard procedures to assure timely completion of assigned work.

Skills

Supervisory experience

Manpower planning

Scheduling

Computer proficiency

MOX

Outlook

Word

Excel

ATSS

Education

High School diploma

Business College equivalent

Tools

MOX

Outlook

Word

Excel

ATSS

Job description

Purpose of Position:

Under the general direction of the Supervisor of Staffing and Scheduling is responsible for overall coordination of staffing and scheduling the Surgical Services, Medical/ Surgical units and the Emergency Department in line with the budget and patient care requirements. Handles all aspects related to employee time records prior to payroll involvement and the paperwork for payroll adjustments in the event that paychecks are incorrect.

Description

• Handles all aspects related to employee time records prior to timecard processing. (I.e. sick calls, filling open shifts, sign ups and daily schedule reconciliation.)
• Functions as the central communication source regarding staffing and scheduling issues.
• Responsible for overall coordination of department staffing and scheduling in line with budget and patient needs.
• Responsible for tracking and generating reports for Department Managers.
• Practices with a Customer Service approach to all activities.
• Successfully manages multiple projects and responsibilities.
• Perform other work related duties as assigned or requested.
• Coordinates schedules for assigned staff according to needs identified by manager.
• Maintains and troubleshoots for computerized scheduling system.
• Codes and enters data into computer using standard procedures and established time schedule.
• Provides direction to constant observer staff.
• Provides training and support to end-users.
• Establishes own work plan and priorities using standard procedures to assure timely completion of assigned work in conformance with department policies and procedures.
  

Consistently provides service excellence to all patients, family members, visitors, volunteers and co-workers in a manner that reflects Falmouth Hospital’s commitment to CARES: compassion, accountability, respect, excellence and service.

Qualifications

• High School graduate or equivalent, college degree preferred. Equivalent of two (2) years of Business College preferred. Two (2) to four (4) years supervisory experience, experience in Business Operations, Communications, knowledge of manpower planning, scheduling, methods and techniques, and familiarity with computer.
• One to two years’ experience.
• Intermediate computer ability. MOX, Outlook, Word, Excel, and ATSS
  

Schedule Details:

80PP (40 hrs. per week), Mon-Fri, 7a-3p, Occasional Weekends & No Holidays

Organization :

Falmouth Hospital Association

Primary Location :

Massachusetts-Falmouth

Department :

FHA-Nursing Administration

Annual/Hourly:

Hourly

Hiring Pay Range:

22.78 - 28.5