Staffing Coordinator

Midway Staffing, Inc.; Des Plaines (IL); On-site; USD 29,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life/AD&D

401(k)

Job summary

Midway Staffing, Inc. in Des Plaines, IL is seeking a Staffing Coordinator to be the face of the company on the floor and at the branch.

You’ll source, screen, and interview candidates, matching them to roles so placements stick, while keeping timesheets accurate and payroll in order. You’ll work Monday–Friday, on-site at a key account and at the branch for recruitment support, with a strong emphasis on building relationships and moving metrics like fill rate and attendance.

Qualifications

• High school diploma or equivalent.
• 1–2 years in staffing, recruiting, HR, or administrative support.
• Bilingual in English and Spanish (required).
• Availability for earlier start times on Mondays and Thursdays.
• Comfortable running in-person and phone interviews with sharp attention to detail.
• Detail-oriented with timesheets and data entry.
• Proficient with Microsoft and/or Google Suite; ATS experience a plus.

Responsibilities

• Build real relationships with employers and job seekers; become the first name they think of for staffing.
• Source, screen, and interview candidates and match them to roles so placement sticks.
• Maintain payroll accuracy by owning timesheet accuracy week after week.
• Partner with recruiters and Branch Manager on hiring strategy and recruitment drives.
• Keep ear to the ground on Des Plaines market to stay ahead of needs.

Skills

Bilingual English/Spanish

Interviews & screening

Timesheets & data entry

MS Office / Google Suite

Attention to detail

Recruiting support

Education

High school diploma or equivalent

Tools

ATS

Job description

Location: Des Plaines, IL (on-site, split between our branch office and a dedicated account location)

Schedule: Monday-Friday, 8 AM-5 PM, with earlier start times on Mondays and Thursdays and Saturdays as needed

Compensation: $22.50/hour + bonus + overtime, paid weekly

This is the job for people who hate sitting still

Some jobs you clock into. This one you dive into. At Midway Staffing, we connect real people with real opportunities at some of the most respected light industrial employers around Des Plaines, and we solve the workforce problems those employers lose sleep over. As a Staffing Coordinator, you're the face of Midway in two places at once: on the floor where the work happens and at the branch where it all gets organized. You're the person a plant manager calls at 6 AM when they're short a full crew for the morning line. You're the person a job seeker never forgets because you actually picked up the phone and followed through.

If your favorite feeling is the click of an open order getting filled fast and filled right, we should talk.

Your week, start to finish

Your week has a rhythm, and you'll learn to own it. On Mondays and Thursdays, you're embedded on-site at one of our key accounts, starting early to match their shift schedule. You'll be right there on the floor, building trust face to face, catching issues before they turn into problems, and making sure our associates are set up to succeed.

The rest of the week, you're back at the branch keeping everything moving. Timesheets get reviewed and cleaned up. Recruiting gets your support, whether that's screening walk-ins, working the phones, or jumping into the ATS and leaving it better than you found it. Anything your on-site account needs gets handled, and when other accounts need an extra set of hands, you're there for those too.

The people who win here are the ones who get sharper when the day speeds up. Who see the problem coming and head it off before it turns into an escalation. Who watch their numbers like they own them, because they do. Fill rate, retention, attendance, account satisfaction. You'll move those numbers, and you'll feel the win every time they climb.

What you'll own

You'll build real relationships with the employers we serve and the job seekers we place, and become the first name they think of for anything staffing. You'll source, screen, and interview candidates, then match them to roles so well the placement actually sticks. You'll keep payroll accurate by owning timesheet accuracy week in and week out. You'll partner with your recruiters and your Branch Manager on hiring strategy, throw yourself into career fairs and recruitment drives to grow the local talent pool, and keep your ear to the ground on the Des Plaines job market so your branch is always a step ahead. And once a placement is live, you're the one making sure both sides are happy it happened.

What tells us you'll crush it

You build rapport fast, and people trust you almost immediately. You switch between English and Spanish without missing a beat, because a lot of the people you'll be talking to every day are more comfortable in Spanish. You say what you mean, clearly and directly, whether you're on a production floor, across a desk, on the phone, or firing off an email, and you're just as comfortable managing a nervous candidate as a demanding plant manager. You go from the production floor to the office and back with ease, and you can juggle ten priorities without dropping a single one. You'd rather solve the problem yourself than wait around for someone to solve it for you. You move with urgency, you follow through every single time, and let's be honest, you'd take a busy day over a slow one any week.

The practical must-haves

• High school diploma or equivalent
• 1-2 years in staffing, recruiting, HR, or administrative support (staffing agency experience is a bonus)
• Bilingual in English and Spanish (required, not optional)
• Availability for earlier start times on Mondays and Thursdays
• Comfortable running in-person and phone interviews with sharp attention to detail
• Detail-oriented with timesheets and data entry
• Solid with Microsoft and/or Google Suite, and prior ATS experience is a plus

Our people live our values

Reliable. We follow through, every time. Trust is the foundation of everything we do.

Relentless. We push past challenges to deliver results and uncover opportunities.

Team Player. We win together and pick each other up.

If those three words already describe how you work, you're going to fit right in.

What we offer

Real career advancement inside a fast-growing company with clear paths to move up. Competitive pay with placement commissions and monthly bonus potential. Paid, hands-on training built to set you up to win from day one. And a full benefits package including medical, dental, vision, life/AD&D, and 401(k) for eligible employees.

Ready to be the reason people love working with Midway? Let's go.

Midway Staffing is proud to be an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, disability status, protected veteran status, or any other legally protected characteristic. We're committed to a diverse and inclusive workplace where individuals of all abilities are welcomed and supported. If you need a reasonable accommodation during the application or interview process, contact us at [e-mail] with the nature of your request and your contact information, and we'll be glad to help.