Staffing Coordinator

Saint Francis Hospital, Inc.; Bixby (OK); On-site; USD 40,000 - 52,000; Full time

Job summary

Saint Francis Hospital, Inc. in Tulsa, Oklahoma is seeking a Staffing Coordinator to support inpatient nursing units. You will coordinate staffing to meet targets, handle call-ins, and ensure timely data entry into scheduling systems.

The role requires strong typing, multitasking, and communication abilities, with collaboration across nursing leadership to ensure patient care coverage and accurate census reporting.

Qualifications

• High school diploma or GED required.
• Typing and multitasking abilities.
• Strong written and verbal communication.
• Experience with scheduling software preferred.

Responsibilities

• Coordinate inpatient nursing staffing to meet staffing targets.
• Take call-ins for nursing units and enter illnesses and absences promptly.
• Notify nursing units of upcoming shift staffing.
• Track staffing adjustments and reallocate staff as needed.
• Schedule staff requesting additional hours after management hours.
• Enter census data and update scheduling software.
• Collaborate with personnel to ensure equitable staffing.
• Handle timekeeping/payroll related tasks when required.
• Provide administrative support to ensure smooth operations.

Skills

Typing

Multitasking

Communication skills

Interpersonal communication

Education

High School Diploma or GED

Tools

Scheduling software

Job description

Current Saint Francis Employees - Please click HERE to login and apply.Full TimeDaysSchedule-Fri, Sat, Sun, Mon. 4:30a-3:30pMust have typing skills and be able to multitask.Job Summary: Coordinates inpatient nursing staffing to meet staffing targets.Minimum Education: High School Diploma or GED.Licensure, Registration and/or Certification: None.Work Experience: 0 - 6 months related experience.Knowledge, Skills and Abilities: Effective written, verbal and interpersonal communication skills.Essential Functions and Responsibilities: Performs necessary actions to ensure staffing schedules for nursing units. Takes call-ins for nursing units and enters illnesses and absences in the appropriate scheduling software promptly. Notifies nursing unit of employees who have called in for upcoming shifts. Tracks staffing adjustments - pulling or sending of staff to nursing units. Schedules individuals who call wanting to work after clinical manager or designee has left for the day. Performs scheduling updates and associated functions as necessary to maintain current period. Collects census for staff for nursing units and enters data into appropriate software. Adjusts staffing and assigns personnel based on nursing unit needs. Collaborates with all necessary and related personnel/staff regarding staffing needs. Notifies nursing units of their staffing for the next shift. Enters staffing data for the shift and calls in staff as necessary to meet staffing targets. Readjusts staffing between units for adequate patient care. Assigns staff to monitor patients requiring one on one observation as needed or assigned. Utilizes PC effectively to enter data into appropriate scheduling software and prepares for daily staffing. Accurately enters data for census reports; prepares and distributes appropriately and promptly. Communicates effectively. Coordinates/collaborates with all appropriate personnel/staff as needed in order to provide equitable staffing for nursing units. Promptly and courteously processes phone calls. Greets visitors to the department and assists as needed. Performs timekeeping/payroll responsibilities as needed or assigned. Provides various administrative functions as needed or assigned to ensure smooth operations.Decision Making: Independent judgment in making minor decisions where alternatives are limited and standard policies/protocols have been established.Working Relationships: Coordinates activities of others (does not supervise). Works with internal customers via telephone or face to face interaction. Works with external customers via telephone or face to face interaction. Works with other healthcare professionals and staff.Special Job Dimensions: None.Supplemental Information: This document generally describes the essential functions of the job and the physical demands required to perform the job. This compilation of essential functions and physical demands is not all inclusive nor does it prohibit the assignment of additional duties.Central Staff Office - Yale CampusLocation:Tulsa, Oklahoma 74136EOE Protected Veterans/Disability