Staffing Coordinator

Synergy Direct LLC; Beverly Hills (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

Synergy Direct LLC in Beverly Hills, CA is seeking a Scheduling Coordinator to manage staff and provider calendars in a busy outpatient clinic. You will develop accurate schedules, coordinate coverage, process time-off requests, and ensure adherence to labor guidelines.

The role requires experience with Epic or FAST, UKG Kronos, and strong attention to detail. Candidates should be organized, proactive, and able to adapt to changing staffing needs while maintaining clinic operations.

Qualifications

• High school diploma or GED required.
• Experience using Epic or FAST.
• Minimum of 1 year of recent outpatient clinic/medical office experience.
• Ability to read, understand, and respond to detailed written and verbal instructions.

Responsibilities

• Develop and maintain staff and provider schedules for clinic coverage.
• Enter, update, and modify schedules using UKG (Kronos).
• Monitor staffing levels and respond to call-outs and emergencies.
• Coordinate weekend and holiday schedules with fair rotation.
• Process time-off requests and arrange coverage as needed.
• Track attendance and staffing trends; report concerns to leadership.

Skills

Schedule coordination

Attention to detail

Communication

Education

High school diploma or GED

Healthcare administration certification

Tools

Epic

FAST

UKG Kronos

Microsoft Excel

Job description

Job Description

We are seeking a highly organized Scheduling Coordinator to manage staff and provider schedules within a busy outpatient healthcare environment. The Scheduling Coordinator is responsible for developing and maintaining accurate schedules, coordinating staffing coverage, processing time-off requests, and ensuring compliance with organizational policies and labor guidelines. The ideal Scheduling Coordinator is detail-oriented, proactive, and able to adapt quickly to changing staffing needs while supporting efficient clinic operations.

Schedule

• 8-hour shifts between 8:00 AM and 8:00 PM
• One weekend day per month

Key Responsibilities

• Develop and maintain comprehensive staff and provider schedules to ensure appropriate clinic coverage
• Enter, update, and modify schedules using UKG (Kronos) to reflect staffing changes
• Monitor staffing levels and respond promptly to call-outs, emergencies, and operational needs
• Coordinate weekend and holiday schedules while maintaining fair rotation practices
• Process employee time-off requests and arrange coverage as needed
• Track attendance, availability, and staffing trends, reporting concerns to leadership
• Collaborate with Human Resources and Payroll to reconcile schedules and time-off records
• Perform routine schedule audits to ensure accuracy and compliance with organizational policies and labor regulations
• Prepare staffing reports using UKG, Microsoft Excel, and other reporting tools
• Recommend workflow and scheduling process improvements based on operational data
• Perform additional administrative duties as assigned

Required Qualifications

• High school diploma or GED
• Experience using Epic or FAST
• Minimum of 1 year of recent experience in an outpatient clinic or medical office
• Ability to read, understand, and respond to detailed written and verbal instructions

Preferred Qualifications

• Two or more years of recent experience with large-scale staff and provider scheduling
• Certification in healthcare administration or scheduling
• Knowledge of medical terminology
• Experience using UKG (Kronos)

Why Join Us?

As a Scheduling Coordinator, you will play a key role in supporting daily clinic operations by ensuring providers and staff are scheduled efficiently and appropriately. The Scheduling Coordinator works closely with leadership, Human Resources, Payroll, and clinical teams to maintain accurate schedules, optimize staffing coverage, and contribute to high-quality patient care.