Staffing Assistant — Fast-Paced Recruiting Start

Employbridge; Town of Cheektowaga (NY); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Medical/Dental/Vision

prescription drug benefits

401(k)

paid time off and holidays

wellness program

incentive programs

Job summary

EmployBridge is seeking a Staffing Assistant to join our team for an immediate opening in New York. The role is focused on front-desk support, onboarding, payroll processing, and assisting the recruiting team in a fast-paced staffing environment.

You will greet candidates, manage inquiries, coordinate documents, and help maintain CRM records while supporting branch operations with purchasing and administrative tasks. This is a full-time, on-site position with competitive benefits.

Qualifications

• 2+ years of administrative experience in a busy office environment.
• Excellent customer service skills and ability to handle stressful situations diplomatically.
• Able to switch tasks, prioritize, and manage repetitive tasks in a fast-paced environment.
• Strong communication skills at all levels.
• Demonstrable time management and organization skills.
• Practical experience and comfort with using Microsoft Office products.

Responsibilities

• Greet walk-in candidates and serve as the first point of contact in the branch.
• Receive and screen visitors and telephone calls and handle general inquiries.
• Assist with onboarding and new-hire orientations to support the customer success team.
• Provide support to the recruiting team to ensure applicants complete all facets of the application process.
• Coordinate, complete, and scan documents in support of workers' compensation claims.
• Process and update payroll records.
• Document unemployment terms and details in CRM.
• Create, process, and file all purchase orders and invoices for the branch.
• Order supplies based on assessment of needs and budget resources.
• Other duties as assigned.

Skills

Administrative support

Customer service

Multitasking

Communication skills

Time management

Tools

Microsoft Office

Job description

EmployBridge is seeking a Staffing Assistant to join our team for an immediate opening in New York. The role is focused on front-desk support, onboarding, payroll processing, and assisting the recruiting team in a fast-paced staffing environment.

You will greet candidates, manage inquiries, coordinate documents, and help maintain CRM records while supporting branch operations with purchasing and administrative tasks. This is a full-time, on-site position with competitive benefits.