Staffing Assistant

SSM Health; Missouri; Hybrid; USD 30,000 - 39,000; Part time

Job summary

SSM Health is seeking a Staffing Assistant to coordinate staffing needs and ensure resources are in place to care for patients. This PRN role supports Workforce Strategy and Operations in a dynamic, fast-paced environment.

You will create and publish staff schedules, manage time-off, and use tools like QGenda, Excel, and Outlook to keep operations running smoothly, with flexibility for remote/on-site work as needed.

Qualifications

• High School diploma/GED or 10 years of work experience.
• 1 year of experience required or preferred.

Responsibilities

• Creates schedules using established policies and publishes in advance.
• Manages time-off requests, float coverage, and assigns open shifts with Manager approval.
• Uses automated scheduling tools to improve efficiency while maintaining customer satisfaction.
• Ensures schedule completeness and timely communication to staff and managers.
• Coordinates clinician schedule changes per department guidelines.
• Performs other duties as assigned.

Skills

Organization

Communication

Multitasking

Adaptability

Education

High School diploma/GED or 10 years of work experience

Tools

QGenda

Excel

Outlook

Job description

It\u2019s more than a career, it\u2019s a calling.

MO-REMOTE

Worker Type:

PRN

Job Highlights:

Join a team where your work matters—every moment, every patient, every community.

At SSM Health, you\u2019ll be empowered to grow, supported to thrive, and inspired to make a lasting impact. As a Staffing Assistant, you\u2019ll help keep our teams connected and supported by coordinating staffing needs and helping ensure the right resources are in place to care for our patients. Bring your organization, communication skills, and ability to thrive in a fast-paced environment to a role where your work makes a difference every day.

Department:

Workforce Strategy

Schedule

PRN - a minimum of two -12 hour shifts are required in a 4 week period. This may be a combination of day and night shifts. All shifts are from 7am-7pm or 7pm-7am and includes some weekends.

Join a high-impact team where you\u2019ll play a critical role in keeping operations running smoothly by coordinating schedules, managing priorities, and supporting a fast-paced environment. This role is ideal for a highly organized, adaptable communicator who thrives on multitasking, is comfortable using tools like QGenda, Excel, and Outlook, and enjoys both collaborative onsite work and flexible remote opportunities—all while staying proactive, detail-oriented, and ahead of the needs of the team.

Job Summary:

Creates and coordinates clinical and frontline staff schedules using a web-based scheduling program to meet staffing needs based on patient census.

Job Responsibilities and Requirements:

PRIMARY RESPONSIBILITIES

• Creates schedules using established policies and procedures. Publish schedules in advance according to set timelines.
• Manages time out requests and float coverage. Approve, deny or wait list requests based on availability of coverage with Manager approval. Manage vacant duties through viewing and assigning open shifts. Assist manager in monitoring staff allowable time off balances.
• Utilizes automated technology to facilitate scheduling and improve efficiency while maintaining positive customer satisfaction.
• Responsible for managing schedule completeness and efficient timely communication to assure staff and manager compliance.
• Manages and approves clinician requests for schedule changes affecting patient visits within department guidelines.
• Performs other duties as assigned.

EDUCATION

• High School diploma/GED or 10 years of work experience

EXPERIENCE

• One year experience

PHYSICAL REQUIREMENTS

• Frequent lifting/carrying and pushing/pulling objects weighing 0-25 lbs.
• Frequent sitting, standing, walking, reaching and repetitive foot/leg and hand/arm movements.
• Frequent use of vision and depth perception for distances near (20 inches or less) and far (20 feet or more) and to identify and distinguish colors.
• Frequent use of hearing and speech to share information through oral communication. Ability to hear alarms, malfunctioning machinery, etc.
• Frequent keyboard use/data entry.
• Occasional bending, stooping, kneeling, squatting, twisting and gripping.
• Occasional lifting/carrying and pushing/pulling objects weighing 25-50 lbs.
• Rare climbing.

REQUIRED PROFESSIONAL LICENSE AND/OR CERTIFICATIONS

• None

Department:

8726030033 Workforce Strategy and Operations

Work Shift:

PRN / Per Diem Shift (United States of America)

Scheduled Weekly Hours:

0

SSM Health is an Equal Opportunity Employer. SSM Health provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, gender, pregnancy, sexual orientation, gender identity, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.