Staffing Assistant

Saint Therese; Brooklyn Park (MN); On-site; USD 52,073,000 - 70,616,000; Part time

Benefits offered by this job

Healthcare

Dental

Retirement benefits

Tuition discounts & scholarships

PSLF Eligible Employer

Same Day Pay

Job summary

Saint Therese is seeking a part-time Staffing Assistant to help manage nursing staffing coverage at the Oxbow Lake campus. The role involves creating schedules, tracking attendance and payroll data, and ensuring accurate records for residents and staff across care settings.

Responsibilities include coordinating supplies, processing medical record requests, and keeping the EHR documentation up to date. The position offers competitive pay, benefits, and growth opportunities within a mission-driven

Qualifications

• 2+ years of staff scheduling experience.
• High School diploma; some post-secondary education desired.
• Good written and verbal communication skills.
• Time management, prioritization, and multi-tasking abilities.
• Knowledge of Computers and Microsoft Office Software.

Responsibilities

• Keep nursing coverage running smoothly by creating and managing Nursing staffing schedules, daily staffing guides, and timely staff replacements to ensure residents receive consistent, quality care.
• Maintain accurate staffing and payroll information by tracking absences, processing PTO/leave and employment status changes, and ensuring payroll data is complete and up to date.
• Support a reliable and accountable team by monitoring attendance, tardiness, absences, and no-call/no-shows, while communicating concerns with leadership and appropriate team members, and preparing data to support employee performance and annual reviews
• Keep workflows organized and efficient by coordinating resident supply needs with families, processing medical record requests, and ensuring records are accurately scanned, printed, and filed.
• Support smooth daily operations by maintaining adequate office and nursing station supplies, organizing central stock areas, and ensuring facility forms are readily available when needed.
• Maintain accurate, accessible clinical records by preparing charts for new admissions, closing and thinning records according to policy, and ensuring required documentation is properly scanned into the EHR.

Skills

Staff scheduling

Written and verbal communication

Time management

Multi-tasking

Microsoft Office

Education

High School diploma

Job description

Part-Time | Staffing Assistant

Schedule: 9:30 am - 4:00 pm | 60 hours per two-week pay period | Monday - Friday

Pay Range: $24.21 - $32.86/hour (based on experience) *Same Day Pay Available*

Benefits: Competitive wages, healthcare, dental, retirement benefits, tuition discounts, scholarships, PSLF Eligible Employer, and more.

The Difference You'll Make

• Keep nursing coverage running smoothly by creating and managing Nursing staffing schedules, daily staffing guides, and timely staff replacements to ensure residents receive consistent, quality care.
• Maintain accurate staffing and payroll information by tracking absences, processing PTO/leave and employment status changes, and ensuring payroll data is complete and up to date.
• Support a reliable and accountable team by monitoring attendance, tardiness, absences, and no-call/no-shows, while communicating concerns with leadership and appropriate team members, and preparing data to support employee performance and annual reviews
• Keep workflows organized and efficient by coordinating resident supply needs with families, processing medical record requests, and ensuring records are accurately scanned, printed, and filed.
• Support smooth daily operations by maintaining adequate office and nursing station supplies, organizing central stock areas, and ensuring facility forms are readily available when needed.
• Maintain accurate, accessible clinical records by preparing charts for new admissions, closing and thinning records according to policy, and ensuring required documentation is properly scanned into the EHR.

Minimum Qualifications

• 2 plus years Staff Scheduling experience
• High School diploma, some post-secondary education desired.
• Good written and verbal communication skills
• Time management, prioritization skills, and multi-tasking abilities
• Knowledge of Computers and Microsoft Office Software

Rewards That Support You

• Competitive pay with credit for experience
• Medical, Dental, Vision (60+ hrs. per pay period)
• HSA / FSA options
• Employer-paid Life Insurance (60+ hrs. per pay period)
• PTO and sick time
• 403(b) with employer match
• Tuition discounts and scholarships
• PSLF Eligible Employer
• Employee discount program
• Pet insurance
• Same Day Pay (UKG Wallet)
• Career growth opportunities

Do Ordinary Things with Extraordinary Love

Join Saint Therese at Oxbow Lake, a Top 200 Workplace, and build meaningful relationships with seniors in a well-established, vibrant community. Work alongside a dedicated care team, support residents across care settings, and be part of a mission-driven organization committed to exceptional, person-centered care.

Our Oxbow Lake campus includes 142 independent living, assisted living, and memory care apartments, along with 64 long-term and transitional care suites. Residents and staff enjoy a beautiful campus with welcoming gathering spaces, dining venues, wellness opportunities, and a strong sense of community connection.

Saint Therese Oxbow webpage

About Saint Therese

Saint Therese is a faith-based, nonprofit senior living organization with more than 60 years of experience providing compassionate, person-centered care. We serve communities in Minnesota, Michigan, and Ohio and provide home care, outpatient therapy, and wellness services throughout the Twin Cities.

Saint Therese is an EEO/AA employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status or any other characteristic protected by law.