Staffing Agent

Talentoma; Maryland; Remote; USD 51,000 - 67,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Maternity leave

Stipends

Job summary

Talentoma is seeking a Staffing Agent to join the recruiting team as a fully remote role from Maryland. You will review applications, screen candidates, and move applicants through clear, organized steps toward openings.

You will work with candidates, recruiters, and hiring managers, communicate updates, and keep records accurate in Bullhorn. The position requires a 40-hour weekly commitment and flexible shift times.

Qualifications

• High school diploma or equivalent.
• No experience required; related staffing or admin experience preferred.
• Familiar with applicant-tracking and calendar systems.
• Clear verbal and written communication.
• Authorization to work in the United States.

Responsibilities

• Review incoming online applications, emails, and candidate messages at the beginning of each shift.
• Screen candidates and compare resumes to criteria.
• Document updates and candidate history in Bullhorn for recruiters.
• Arrange interviews using Google Calendar and confirm availability.
• Answer candidate questions about steps and openings.
• Provide timely updates and escalate unclear requirements to recruiters.

Skills

Communication skills

Organizational skills

Attention to detail

ATS proficiency

Scheduling proficiency

Education

High school diploma or equivalent

Tools

Bullhorn

Google Calendar

Job description

Monthly Pay: $4,608 - $6,026 USD per month

Summary

Each shift begins with candidate inquiries, new applications, and interview updates waiting for review in the staffing queue. This role sits within the recruiting team under a recruiting team lead, helping applicants move through clear, organized steps toward suitable openings. The Staffing Agent works directly with candidates, recruiters, and hiring managers to confirm job requirements, communicate updates, and keep application information accurate. This is a fully remote position offering work from home in Maryland, United States. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

Job Responsibilities

• Review incoming online applications, emails, and candidate messages at the beginning of each shift, identifying unanswered questions, scheduled interviews, and items needing prompt attention.
• Search existing applications and compare resumes with stated experience, skills, and availability criteria to identify potential candidates for recruiter review.
• Conduct initial candidate screening conversations using approved questions, explain opening details, and record relevant answers without making hiring promises or final selection decisions.
• Enter application updates, screening notes, and candidate contact history in an applicant-tracking system such as Bullhorn so recruiters can see current progress.
• Answer candidate questions about application steps, interview expectations, and opening requirements, referring questions outside approved information to the assigned recruiter.
• Arrange interviews using a scheduling and calendar tool such as Google Calendar, checking candidate and interviewer availability before sending confirmations and meeting details.
• Follow up on unanswered interview invitations, missing application information, or changed availability, and update recruiters when delays could affect the next step.
• Escalate unclear job requirements, conflicting feedback, or candidate concerns to the assigned recruiter or recruiting team lead rather than guessing at an answer.
• Check completed work for accurate candidate information, timely responses, complete notes, and documented follow-up; these measures guide feedback on work quality.
• Close each shift by updating application stages, flagging unresolved items, and leaving clear handoff notes so the next team member can continue without repeated questions.

Qualifications

• High school diploma or equivalent.
• No experience required; related experience in staffing, recruiting support, or candidate-facing administrative work preferred.
• Basic understanding of how applications, resume reviews, initial screening, interviews, and recruiter decisions connect within a staffing workflow.
• Willingness to learn the named applicant-tracking and calendar systems, including accurate status updates, clear notes, and interview invitation checks.
• Clear verbal and written communication for explaining application steps, asking consistent screening questions, and sharing concise updates with recruiters.
• Ability to compare candidate information with stated job requirements, notice missing details, and seek guidance when information is unclear.
• Careful handling of candidate information, sound judgment about sharing access, and consistent use of approved team procedures.
• A reliable computer, high-speed internet, and quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.
• Fully remote work from home, with daily responsibilities completed through online recruiting systems and candidate communications.
• Structured onboarding and training on the named applicant-tracking and calendar systems, screening steps, and team handoff procedures.
• Regular check-ins with the recruiting team lead to review questions, receive feedback, and clarify priorities.
• Opportunities to build practical candidate screening, interview scheduling, recruiting communication, and application tracking skills.
• Health coverage, paid leave, a 401(k), maternity leave, and stipends.